COVID Minor A/R Reporting Requirements

Health centers using the Coronavirus Aid, Relief, and Economic Security (CARES) Act (H8D) and/or the Expanding Capacity for Coronavirus Testing (ECT) (H8E) for minor alteration/renovation (A/R) activities must submit with their quarterly progress report the additional reporting requirements noted and summarized below. You can find the certification templates to respond to these reporting requirements at the HRSA Capital Development Website.

A/R Documents Purpose Expected Due Date Helpful Hints
Project Implementation Certification (DOC - 17 KB) Verifies an Architect / Engineer (A/E) firm or Contractor has been engaged and that construction and design will be done in accordance with the pertinent laws, codes, and guidelines. When minor A/R activities are about to get started or have already begun.

If the minor A/R activities have started, this document must be attached to the Progress Report.

  • Ensure the template is complete and signed
  • Include the name of the A/E or Contractor
Photographs Show sufficient views of the key minor A/R activities of the project(s) with before AND after photos of the project. After all minor A/R activities are completed.

You may submit “before” and “during” phase photos while the minor A/R activities are underway.

  • Provide photos representing both the “Before” and “After” phases of the activities
  • Include photos of all key activities
Project Completion Certification (DOC - 35 KB) Verifies the minor A/R work is substantially completed and the work has been inspected and approved by the local building permitting department. Supplemental attachments include:
  1. Certificate of Occupancy or any evidence that the work has been inspected by the local permitting office.
  2. Certificate of Substantial Completion stating the work of the contract was completed.
After all minor A/R activities are completed.
  • Ensure the template is complete and signed
  • Include both attachments
  • Include the physical site address

 

Date Last Reviewed:  June 2020