In this section:
Resources are available to help health centers submit accurate, timely, and complete Uniform Data System (UDS) reports each calendar year.
Resources
2023 UDS Manual (PDF - 2 MB) offers detailed information on reporting the 11 tables and 3 forms, which provide a snapshot of health centers’ clinical, financial, and administrative performance. The manual is updated annually to align with national reporting standards and other potential changes.
UDS Program Assistance Letters (PALs) provides an overview of the proposed and approved changes for each calendar year (CY) reporting period.
- Final Changes to 2024 UDS PAL (PDF - 202 KB)
- Proposed Changes to 2024 UDS PAL (PDF - 239 KB)
- Final Changes to 2023 UDS PAL (PDF - 553 KB)
- Proposed Changes to 2023 UDS PAL (PDF - 541 KB)
UDS Manual Reporting Tables are available in three file formats to help health centers prepare UDS submissions in advance with an organized, standard structure:
- 2023 UDS Tables (PDF version) (PDF - 1 MB)
- 2023 UDS Tables (Excel version) (XLSX - 984 KB)
New General Information Fact Sheet (PDF - 126 KB) provides an introduction to UDS reporting; explains the Who, What, When, Where, and Why of the UDS; and outlines major changes from prior year reporting. This fact sheet also showcases the overall structure and data elements captured within each of the UDS tables and forms.
New UDS Beginner Resources (PDF - 107 KB) directs new UDS reporters to suggested UDS reporting trainings and resources. These resources are recommended for staff reporting UDS data for the first time.
New UDS Advanced Resources (PDF - 98 KB) provides UDS reporting trainings and resources that build on the beginner knowledge base. This guide is recommended for staff who are familiar with the UDS data and reporting processes.
New UDS Submission Checklist (PDF - 77 KB) is a reference tool to help ensure a complete, accurate, and on-time UDS submission.
Health Center Compliance Manual is the principal resource that helps health centers understand and demonstrate compliance with Health Center Program requirements. Specifically, Chapter 18 provides detailed information on requirements associated with program monitoring and establishing data reporting systems.
Training
Self-Paced Learning Module: UDS Overview explains the purpose and value of UDS data and identifies which health center staff should be involved with UDS reporting. Estimated length: approximately 30 minutes.
Self-Paced Learning Module: Submission Success provides tips and tricks for a successful data collection and submission process, including how to plan ahead, follow the reporting schedule, report accurate data, respond during the review process, and prepare for the next year. Estimated length: approximately 30 minutes.
UDS Support Center
For assistance with UDS measures and reporting requirements, contact:
Phone: 866-837-4357 (866-UDS-HELP)
Email: udshelp330@bphcdata.net
Examples of when to use this support center: when you have questions about a particular UDS measure’s specifications, when you are looking for particular answers for your health center’s unique UDS reporting needs, and when seeking guidance about countable visits.
Electronic Handbooks (EHBs)
Access resources and support on how to use the Health Resources and Services Administration (HRSA) Electronic Handbooks (EHBs), the grant management system that health centers use to report UDS data annually and for managing the overall grant lifecycle.
EHBs Overview Video explains the importance of UDS reporting and the permissions required to access the UDS report and provides an overview of UDS tables and appendices.
HRSA EHBs Knowledge Base is a wiki that introduces the electronic submission system, EHBs, PRE, and system enhancement resources. The EHBs Help and Knowledge Base Overview for Grantees Video walks you through how to access and use the EHBs Help and Knowledge Base.
Reporting Guidance Located on the Electronic Handbooks (EHBs)
Instructions to Access UDS Reporting Guidance Resources on the Electronic Handbooks (PDF - 432 KB) provides steps to find resources on the Electronic Handbooks (EHBs) that help Health Center Program awardees and look-alikes (LALs) access UDS reports and the Preliminary Reporting Environment (PRE).
- UDS EHBs User Guide (PDF - 2 MB): A step-by-step guide of the process to access, prepare, submit, and revise UDS reports and access standard UDS reports in the EHBs system for Health Center Program awardees and LALs.
- Quick Reference Sheet (QRS) for Health Center Program Awardees and Look-alikes (PDF - 657 KB): Provides guidance for preparing, submitting, revising, and resubmitting your UDS report.
- Accessing Standard UDS Reports: QRSs that describe how to access standard UDS reports from the EHBs system tailored to program awardees and LALs.
- QRS for Accessing Standard UDS Reports - Health Center Program Awardees Instructions (PDF - 703 KB)
- QRS for Accessing Standard UDS Reports - Health Center Program Look-alikes Instructions (PDF - 730 KB)
- QRS for Accessing Standard UDS Reports - Primary Care Associations Instructions (PDF - 402 KB)
- QRS for Accessing Standard UDS Reports – National Training and Technical Assistance Partners Instructions (PDF - 388 KB)
- Offline Excel Mapping Tool: A companion file to the offline UDS data Excel template. This tool helps streamline reporting by providing mapped cell locations to data fields. The offline Excel and mapping documents should be used with an Electronic Health Record (EHR) or data system to help in automating the UDS Report. (Note: Offline Excel templates are specific to each health center and are available through EHBs).
The Preliminary Reporting Environment (PRE) is part of the EHBs UDS reporting environment and allows health centers to enter UDS data early, before the official reporting season starts in January. The PRE provides an additional opportunity for health centers to prepare data submissions early and address potential data errors before the reporting deadline. Health centers can also download UDS tables as offline Excel and HTML files to enter data outside of the EHB environment. Learn more.
EHBs help
Completing and submitting UDS reports
For help completing and submitting UDS Reports via HRSA EHBs, contact:
Phone: 877-464-4772
Send inquiries via the BPHC Contact Form. Under the UDS section, choose the UDS Reporting category then select the Completing and Submitting Performance Reports subcategory.
Examples of when to use this support include: Reporting access/submission issues in the EHBs, diagnosing EHBs system issues, and accessing EHBs technical assistance materials related to the UDS reporting environment.
Account access and roles
For assistance with EHBs account setup, password assistance, roles and privileges account setup, and determining whether a competing application is with Grants.gov or HRSA, contact:
Phone: 877-464-4772
Send inquiries via the BPHC Contact Form by selecting Technical Support, EHBs Tasks/EHBs Technical Issues, EHBs Privileges.
Note
UDS Support Center offers assistance around UDS measures and requirements. Call 866-UDS-HELP or email udshelp330@bphcdata.net.