In this section:
Resources, the UDS Support Center, and Electronic Handbooks (EHBs) guides are available to help health centers submit accurate, timely, and complete Uniform Data System (UDS) reports each calendar year.
Resources
2026 UDS Manual (PDF - 4 MB) offers detailed information on reporting the 11 tables and 2 forms, which provide a snapshot of health centers’ clinical, financial, and administrative performance. The manual is updated annually to align with national reporting standards and other changes.
UDS Program Assistance Letters (PALs) provide an overview of the proposed and approved changes for each calendar year (CY) reporting period.
- Final Changes to 2026 UDS PAL (PDF - 428 KB)
- Proposed Changes to 2026 UDS PAL (PDF - 529 KB)
- Final Changes to 2025 UDS PAL (PDF - 283 KB)
- Proposed Changes to 2025 UDS PAL (PDF - 267 KB)
UDS Manual Reporting Tables are available in file formats to help health centers prepare timely UDS submissions using an organized, standard structure:
- 2026 UDS Tables (PDF version) (PDF - 2 MB)
- 2026 UDS Tables (Excel version) (XLSX - 385 KB)
General Information Fact Sheet (PDF - 260 KB) provides an introduction to UDS reporting, outlines major changes from prior year reporting, and explains the Who, What, When, Where, and Why of the UDS. This fact sheet also showcases the overall structure and data elements captured within each of the UDS tables and forms.
UDS Beginner Resources (PDF - 176 KB) directs new UDS reporters to suggested UDS reporting trainings and resources. These resources are recommended for staff reporting UDS data for the first time.
UDS Advanced Resources (PDF - 173 KB) provides UDS reporting trainings and resources that build on the beginner knowledge base. This guide is recommended for staff who are familiar with the UDS data and reporting processes.
Health Center Changes and UDS Reporting FAQ (PDF - 300 KB) provides UDS reporting guidance as it relates to funding or designation status and changes occurring during the calendar year.
Guidance for Health Centers that Switched EHRs (PDF - 260 KB) provides guidance, considerations, and solutions to health centers that have switched EHRs during the UDS reporting calendar year.
UDS Submission Checklist (PDF - 246 KB) is a reference tool to help ensure a complete, accurate, and on-time UDS submission.
Health Center Compliance Manual is the principal resource that helps health centers understand and demonstrate compliance with Health Center Program requirements. Specifically, Chapter 18 provides detailed information on requirements associated with program monitoring and establishing data reporting systems.
UDS Support Center
For assistance with UDS measures, reporting requirements, and using reported data contact:
Phone: 866-837-4357 (866-UDS-HELP)
Email: udshelp330@bphcdata.net
Examples of when to use this support center: when you have questions about a particular UDS measure’s specifications, when you are looking for answers for your health center’s unique UDS reporting needs, and when seeking guidance about countable visits, and when you need to understand edits received about reported data.
Electronic Handbooks (EHBs)
Access resources and support on how to use the Health Resources and Services Administration (HRSA) Electronic Handbooks (EHBs), the grant management system that health centers use to report UDS data annually.
HRSA EHBs Knowledge Base is a wiki that introduces the electronic submission system-EHBs, Preliminary Reporting Environment (PRE), and system enhancement resources.
Reporting Guidance Located on the Electronic Handbooks (EHBs)
Instructions to Access UDS Reporting Guidance Resources on the Electronic Handbooks (PDF - 432 KB) provides steps to find resources on the Electronic Handbooks (EHBs) that help Health Center Program awardees and look-alikes (LALs) access UDS reports and the Preliminary Reporting Environment (PRE).
- UDS EHBs User Guide (PDF - 2 MB): A step-by-step guide of the process to access, prepare, submit, and revise UDS reports and access standard UDS reports in the EHBs for Health Center Program awardees and LALs.
- Quick Reference Sheet (QRS) for Health Center Program Awardees and Look-alikes (PDF - 657 KB): Provides guidance for preparing, submitting, revising, and resubmitting the health center’s UDS report.
- Accessing Standard UDS Reports: quick reference sheets (QRSs) that describe how to access standard UDS reports from the EHBs system tailored to program award recipients, LALs, and national technical assistance programs.
- QRS for Accessing Standard UDS Reports - Health Center Program Awardees Instructions (PDF - 703 KB)
- QRS for Accessing Standard UDS Reports - Health Center Program Look-alikes Instructions (PDF - 730 KB)
- QRS for Accessing Standard UDS Reports - Primary Care Associations Instructions (PDF - 402 KB)
- QRS for Accessing Standard UDS Reports – National Training and Technical Assistance Partners Instructions (PDF - 388 KB)
- Offline Excel Mapping Tool: A companion file to the offline UDS data Excel template. This tool helps streamline reporting by providing mapped cell locations to data fields. The offline Excel and mapping documents should be used with an Electronic Health Record (EHR) or data system to help in automating the UDS Report. (Note: Offline Excel templates are specific to each health center and are available through EHBs).
The Preliminary Reporting Environment (PRE) is part of the EHBs UDS reporting environment and allows health centers to enter UDS data early before the official reporting season starts in January. The PRE provides an additional opportunity for health centers to prepare data submissions early and address potential data errors before the reporting deadline. Health centers can also download UDS tables as offline Excel and HTML files to enter data outside of the EHBs environment, then upload them back into the EHBs.
EHBs help
Completing and submitting UDS reports
For help completing and submitting UDS Reports via the HRSA EHBs, contact:
Phone: 877-464-4772
Send inquiries via the BPHC Contact Form. Under the UDS section, choose the UDS Reporting category then select the Completing and Submitting Performance Reports subcategory.
Examples of when to use this support:
Reporting EHBs access or submission issues, diagnosing EHBs system issues, and accessing EHBs technical assistance materials related to the UDS reporting environment.
Account access and roles
For assistance with EHBs account setup, password assistance, roles, and privileges account setup, contact:
Phone: 877-464-4772
Send inquiries via the BPHC Contact Form by selecting Technical Support, EHBs Tasks/EHBs Technical Issues, EHBs Privileges.
Note
The UDS Support Center can assist with UDS measures and requirements. Call 866-UDS-HELP or email udshelp330@bphcdata.net.