ENS Sample Minor Alteration and Renovation Budget Justification

ENS Location: Health Center Site, Street Address, City, State, Zip Code

Total ENS Minor A/R Funding Request: $102,500

Total Funding from Other Sources (State Grant and Private Contributions): $7,500

Total Project Cost: $110,000

Our minor A/R project will create a food garden to support patient access to nutritious foods. We propose converting an existing storage facility into a space for nutrition education and produce distribution. We will install handwashing stations and fixed shelving for non-perishable food, upgrade lighting for safety and energy efficiency, and add electrical connections for fixed refrigeration units to store harvested produce. We will also install raised planters on existing landscaped areas around the facility. No excavation or new paving will occur. We expect to start these activities within 60 days of obtaining all local approval and complete the work no more than 3 months after it begins.

Sample minor A/R budget justification

Line Item	Allowable Costs	Unallowable Costs
Line 1 - Administrative and Legal Expenses	$10,500 to pay administrative and project management staff costs directly related to this project.
Line 2 - Land, Structures, Right-of-Way, Appraisals
Line 3 - Relocation Expenses and Payments	$3,500 to temporarily relocate supplies from the storage facility during renovation.	$3,500 to return supplies to the storage facility after renovation.
Line 4 - Architectural and Engineering Fees	$5,500 for architectural and engineering fees, including: mechanical and electrical design; bid construction documents, such as plans and specifications; and assistance during the construction bidding.
Line 5 - Other Architectural and Engineering Fees
Line 6 - Project Inspection Fees	$1,500 for project inspection fees. We will conduct inspections in accordance with the local Department of Public Works standards and building codes.
Line 7 - Site Work	$5,500 to install raised planters on existing landscaped areas around the facility.	$2,500 for landscaping.
Line 8 - Demolition and Removal	$5,000 for removal and disposal of existing shelves and fixtures to reconfigure storage space.	$1,500 for abatement of asbestos insulation on existing steam pipes in ceiling.
Line 9 - Alteration and Renovation	$67,500 to renovate 1,000 square feet of existing space. We derive this cost from the following: $7,500 in structural costs includes metal studs and concrete column footing. $10,000 in architectural costs includes wood and plastic for shelving, tabletops, and countertops. $17,500 in mechanical costs covers oxygen piping lines and accessories; heating, ventilation, and air conditioning (HVAC) equipment; and a fire protection system with steel piping, sprinkler heads, steel hose, and inspector test valve. $10,000 in plumbing costs includes water and piping systems with plumbing fixtures and sinks; and cold water, hot water, water storage tank, and piping insulation. $22,500 in electrical costs includes a lighting system with PVC conduit, EMT conduit, lighting fixtures, light switches and control, wall outlets, and wiring; and a fire protection system with fire alarm cable, heat detector, and control panel.
Line 10 - Equipment
Line 11 - SUBTOTAL	$99,000
Line 12 - Contingencies	$3,500, which is less than 5% of Lines 7, 8, and 9.
Line 13 - SUBTOTAL	$102,500	$7,500
Line 14 - TOTAL PROJECT COSTS	$110,000 (Sum of allowable and unallowable costs from Line 13 - SUBTOTAL)
Line 15 - ENS One-Time Funds	$102,500

Sample allowable and unallowable costs

The table lists sample allowable and unallowable costs for a minor A/R project. Refer to the cost principles in 2 CFR Part 200 for details on allowable costs.

The total federal and non-federal cost of your minor A/R project must be less than $1,000,000, excluding the cost of moveable equipment. Moveable equipment is an item with a useful life of more than one year and a unit cost of $10,000 or more.

Fixed equipment is an item that requires you to modify the facility for installation or removal. Include them in your construction contract. Examples include ductwork, generators, fume hoods, sinks, fixed shelving, built-in sterilizers, built-in refrigerators, and wiring or cabling inside walls or above ceilings.

Cost Categories	Allowable Costs	Unallowable Costs
Administrative and Legal Expenses	Administrative and legal expenses should be less than 10% of total project costs Salary and consultant fees directly related to the administration of the technical aspects of the project Costs associated with the evaluation of the environmental and historic preservation effects of the project, obtaining public input, producing the necessary studies, analysis, and resultant reports Costs associated with compliance with other environmental and historic preservation laws Bid advertising	Costs of groundbreaking, dedication ceremonies, and items such as plaques Costs related to other sources of project financing Costs for preparing grant applications
Relocation	Costs to move and store furnishings temporarily during renovations	Costs to move furnishings back into renovated areas
Architectural and Engineering Fees	Fees associated with architectural and engineering professional services including, but not limited to, preparation of bid documents and inspections Expenses for preparation of specifications and reproduction of design documents Costs incurred no more than 90 days before award for architect’s fees and consultant’s fees necessary to the planning and design of the project, if the costs comply with federal procurement requirements Sustainable design services such as LEED, including commissioning Costs associated with the preparation of the Environmental Assessment and SHPO consultation	Architectural and engineering fees for work not within the scope of the project Elaborate or extravagant designs or projects that are above the known local costs for comparable buildings Costs of abandoned designs (designs that will not be used) Costs for work not directly related to the project
Project Inspection Fees	Costs such as clerk-of-the-works, inspection fees, and structural certification provided by an architectural engineering firm or applicant’s staff	Fees not directly related to the project
Site Work	Minor alteration at entrances and adjacent sidewalks required for ADA compliance	Fees not directly related to the project Exterior building work such as paving, retaining walls, foundations Landscaping costs
Demolition and Removal	Costs of demolition or removal of structures for improvements such as wall finishings and fixtures Reduce the costs on this line by the amount of expected proceeds from the sale of salvage	Costs not directly related to the project Hazardous materials remediation or abatement Demolition and removal of debris that will not result in a usable structure
Alteration and Renovation	Costs of acquisition and installation of fixed equipment necessary for the functioning of the facility Costs for remodeling and alteration of an existing building that will be used for the project Special features for seismic code requirements (use nationally recognized codes adopted by authorities having jurisdiction) Bid guarantees and performance and payment bonds Costs of pollution-control equipment such as for the facility’s boilers, incinerators, and wastewater treatment which may be required by local, state, or federal regulations The facility must meet requirements of both current and future pollution abatement regulations as described in currently approved pollution plans	Abandoned projects Relocation of utilities that are off site and off-site improvements Prorated cost of existing central utility plant and distribution systems, which serve the proposed facility Interior and exterior decorating fees and purchases (e.g., artwork, sculpture) Elaborate or extravagant materials that are above the known local costs for comparable buildings Fixed equipment not part of the construction contract Bonus payments to contractors
Equipment	Moveable equipment that is pertinent to the project (include details on Equipment List form)	Donated equipment Leased equipment Luxury furniture Vehicles for transportation
Contingencies	Contingencies limited to 5% of the A/R, Site Work, and Demolition/Removal Lines The contingency does not include moveable equipment costs	Contingency costs above the allowable percentage

Fecha de la última revisión:

April 2026