Service Site Address: 123 Main Street, City, ST 54321
Total ARP-NH Minor A/R funding request = $453,000
Total Project Cost = $456,500 ($453,000 allowable; $3,500 unallowable for this program)
HP System (HPS) proposes minor alteration and renovation of the service delivery site at the HPS West End site. The project proposes to renovate 5,700 square feet of the building. The space will be reconfigured to provide a more controlled waiting area with better circulation and to improve access to the exam rooms, laboratory space, and patient services. The work will include converting an existing large meeting room into three additional exam rooms and one smaller conference room that will be initially dedicated specifically to facilitate safe and prompt vaccinations. The new exam spaces will allow for more efficient turnover of in-person with shorter wait times caused by increased cleaning of spaces. Work will also include the removal of a wall to expand the existing laboratory space to enable COVID-19 specimen collection and testing. The work will also enhance site physical infrastructure to ensure continued access to comprehensive primary care services. In addition, we will upgrade our HVAC rooftop units to increase the number of air changes per hour and to upgrade air filtration using HEPA filters to improve overall air quality at this site. The project also includes minor cosmetic work, including new tile flooring in the exam rooms. All the spaces will be re-painted, and the lighting will be replaced to provide energy efficient lighting in the renovated areas. In addition, clinical and non-clinical equipment will be purchased.
Renovation related activities are anticipated to begin within 30 days of obtaining all local approvals and are to be completed within 3 months after the work begins.
The total HPS West End renovation project cost is $456,500. This ARP-NH application requests $453,000 in funding to cover the majority of the total renovation and equipment costs. The balance of the project costs ($3,500), including unallowable costs, will be paid for from private contributions.
|LINE ITEM||ALLOWABLE COSTS||UNALLOWABLE COSTS|
|Administrative and legal expenses||$24,000 to pay HPS’s administrative staff costs directly related to this project.|
|Architectural and engineering fees||$38,500 for the architectural and engineering fees, which will cover the following: mechanical and electrical design; bid renovation/construction documents (plans and specifications); and assistance during the construction bidding (answer questions presented by the contractors).|
|Project inspection fees||$7,500 for project inspection fees. The inspections will be conducted in accordance with the local Department of Public Works standard and building codes.|
|Site work||$11,500 for exterior site work for renovation of the curb/sidewalk to include handicap accessibility and for restriping parking spaces near the building to improve our handicapped spaces.|
|Demolition and removal||$9,100 for removal and disposal of interior partitions and materials in the interior of the existing building.||$3,500 for abatement of asbestos insulation on existing ductwork at the rooftop units.|
|Minor A/R (Construction)||$328,900 to renovate 5,700 square feet of existing space.
This renovation cost is derived from the following cost breakdown: structural ($28,000), general construction ($103,500), mechanical ($133,000), and electrical ($64,400).
The structural cost of $28,000 is comprised of the following: creating openings in the existing interior walls, wall bracing, supports and minor modifications to the existing structure.
The general construction cost of $103,500 is comprised of the following: concrete patching work for plumbing; metals (aluminum railings and handrails); woods and plastic (cabinets & casework, shelving, table counter tops); doors and interior windows (metal windows, aluminum doors and frames, high moisture frames, wood doors, door hardware, exterior window shutters, pass and observation window, glazing-laminate exterior); and finishes (ceiling suspension, gypsum board (wall partitions) on metal framing, ceramic tiles, non-absorbent acoustical ceiling, seamless, poured-in-place flooring with integrated wall base and accessories, and painting new and existing partitions with easily cleaned paint).
The mechanical cost of $133,000 covers the following: replacement of (2) new HVAC units, additional air intake vents, replacement of air filtration with a new HEPA filter systems; fire protection system (fire sprinkler system - steel piping, sprinkler heads, steel hose, and inspector test valve). water, sewer, and piping systems (plumbing fixtures and equipment - lavatory, water closet, sinks, electric water heater); hot and cold water and piping insulation;
The electrical cost of $64,400 includes the following: lighting system (PVC conduit, EMT conduit, lighting fixtures and wiring, light switches and lighting control, wall outlets and wiring); communication system (PVC conduit, EMT, security alarm conduit system); and fire sprinkler system (fire alarm cable, fire alarm heat detector, fire alarm control panel).
|Equipment||$16,000 for movable equipment. All installed equipment items are listed on line 9 as part of the alteration/renovation costs.|
|Contingencies||$17,500, which is less than 5% of lines 7, 8, and 9.|
|TOTALS||$453,000 total allowable costs||$3,500 total unallowable costs|
|TOTAL PROJECT COSTS (Allowable and Unallowable Costs)||$456,500|
The following chart lists sample allowable and unallowable costs for a proposed minor A/R project 1
|Administrative and legal expenses||
|Architectural and engineering fees||
|Project inspection fees||
|Demolition and removal||
|Minor Alteration / Renovation (Construction)||
- 1. Refer to the cost principles embedded in 45 CFR part 75 for details on allowable costs.
- 2. Fixed equipment includes items that require modification of the facility for its satisfactory installation or removal and is included in the construction contract. Examples include HVAC units, ductwork, generators, fume hoods, sinks, fixed shelving, built-in sterilizers, built-in refrigerators, and drinking fountains.
- 3. Moveable equipment is a non-expendable item with a useful life of more than one year and a unit cost of $5,000 (or equal to the applicant’s capitalization threshold) or more.