Submit a budget narrative that includes federal and non-federal funds for years 1 and 2. For year 2, highlight any changes from year 1 or indicate that there are no changes. Include a table of staff you will pay with federal funds for each year. Your budget narrative must align with your SF-424A Budget Information Form. See the fiscal year (FY) 2026 Expanding Nutrition Services (ENS) funding opportunity for guidance.
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Sample budget narrative
Personnel
Include budget details for each position in your staff justification tables.
| Object Class Category | Year 1 Federal Request |
Year 1 Non-Federal Request |
Year 2 Federal Request |
Year 2 Non-Federal Request |
|---|---|---|---|---|
| 1.0 FTE Registered Dietitian at $75,000 to provide nutrition services and education | $75,000 | $0 | $75,000 | $0 |
| 1.0 FTE Registered Dietitian at $75,000 to provide nutrition services and education | $0 | $0 | $75,000 | $0 |
| 1.0 FTE Case Manager at $65,000 to provide patient support services | $65,000 | $0 | $65,000 | $0 |
| 0.5 FTE Project Director at $70,000 to oversee project and staff hiring | $35,000 | $35,000 | $35,000 | $35,000 |
| TOTAL PERSONNEL | $175,000 | $35,000 | $250,000 | $35,000 |
Fringe Benefits
| Object Class Category | Year 1 Federal Request |
Year 1 Non-Federal Request |
Year 2 Federal Request |
Year 2 Non-Federal Request |
|---|---|---|---|---|
| 20% fringe benefits to include FICA, medical, retirement, unemployment and workers compensation, disability, and dental | $35,000 | $7,000 | $50,000 | $7,000 |
| TOTAL FRINGE | $35,000 | $7,000 | $50,000 | $7,000 |
Travel
| Object Class Category | Year 1 Federal Request |
Year 1 Non-Federal Request |
Year 2 Federal Request |
Year 2 Non-Federal Request |
|---|---|---|---|---|
| 250 travel vouchers in year 1 and 500 in year 2 at $20 each for nutrition services patients to travel to education sessions at grocery stores, farms, and community centers. Increase in year 2 due to addition of 2nd dietitian. | $5,000 | $0 | $10,000 | $0 |
| TOTAL TRAVEL | $5,000 | $0 | $10,000 | $0 |
Equipment
List moveable equipment that costs $10,000 or more per unit. Your total federal funding request for minor A/R and equipment cannot exceed $150,000.
| Object Class Category | Year 1 Federal Request |
Year 1 Non-Federal Request |
Year 2 Federal Request |
Year 2 Non-Federal Request |
|---|---|---|---|---|
| 1 EHR upgrade at $10,000 to add clinical decision support system for patient referrals to nutrition services | $10,000 | $0 | $0 | $0 |
| TOTAL EQUIPMENT | $10,000 | $0 | $0 | $0 |
Supplies
List items that cost less than $10,000 per unit.
| Object Class Category | Year 1 Federal Request |
Year 1 Non-Federal Request |
Year 2 Federal Request |
Year 2 Non-Federal Request |
|---|---|---|---|---|
| 10 raised planters at $1,000 per unit for food garden | $10,000 | $0 | $0 | $0 |
| 100 bulk vegetable and fruit seed packets at $50 per packet for food garden | $5,000 | $0 | $5,000 | $0 |
| 1 refrigeration unit at $2,500 per unit to store harvested produce from food garden | $2,500 | $0 | $0 | $0 |
| TOTAL SUPPLIES | $17,500 | $0 | $5,000 | $0 |
Contractual
State the purpose and deliverables of each contract. You may not use funds to pay a contractor at an hourly rate in excess of the Federal Executive Level II of the Federal Executive Pay Scale (PDF - 3 KB) ($109.62 per hour as of January 2026).
| Object Class Category | Year 1 Federal Request |
Year 1 Non-Federal Request |
Year 2 Federal Request |
Year 2 Non-Federal Request |
|---|---|---|---|---|
| 300 hours at $75 per hour to contract with local culinary institute to provide courses on meal preparation and cooking | $0 | $0 | $22,500 | $0 |
| 100 produce boxes in year 1 and 250 in year 2 at $50 per box via contract with local farm for nutrition services patients to fulfill produce prescriptions to manage diabetes, hypertension, and healthy weight. Increase in year 2 due to addition of 2nd dietitian. | $5,000 | $0 | $12,500 | $0 |
| TOTAL CONTRACTUAL | $5,000 | $0 | $35,000 | $0 |
Construction
List the total cost for your minor A/R project. Provide line-items in your minor A/R budget justification. Your federal funding request for minor A/R and equipment cannot exceed $150,000.
| Object Class Category | Year 1 Federal Request |
Year 1 Non-Federal Request |
Year 2 Federal Request |
Year 2 Non-Federal Request |
|---|---|---|---|---|
| Conversion of an existing storage facility into a space for nutrition education and produce distribution | $102,500 | $7,500 | $0 | $0 |
| TOTAL CONSTRUCTION | $102,500 | $7,500 | $0 | $0 |
Other
| Object Class Category | Year 1 Federal Request |
Year 1 Non-Federal Request |
Year 2 Federal Request |
Year 2 Non-Federal Request |
|---|---|---|---|---|
| $0 | $0 | $0 | $0 | |
| TOTAL OTHER | $0 | $0 | $0 | $0 |
Total costs
| Object Class Category | Year 1 Federal Request |
Year 1 Non-Federal Request |
Year 2 Federal Request |
Year 2 Non-Federal Request |
|---|---|---|---|---|
| TOTAL DIRECT CHARGES (Enter the sum of TOTAL from Personnel, Fringe Benefits, Travel, Equipment, Supplies, Contractual, Construction, and Other) |
$350,000 | $49,500 | $350,000 | $42,000 |
| TOTAL INDIRECT CHARGES (X.XX% Indirect Rate) Note: If applicable, you must attach your indirect cost rate agreement to your application |
$0 | $0 | $0 | $0 |
| TOTAL COSTS | $350,000 | $49,500 | $350,000 | $42,000 |
Sample staff justification tables
List all direct hire staff and contractors you will support with ENS funding. As of January 2026, a salary limit of $228,000 applies to this program. You may pay an individual at a rate in excess of the Federal Executive Level II of the Federal Executive Pay Scale (PDF - 3 KB) ($228,000) if the rate is paid with non-HHS funds.
Year 1: Staff justification table
| Staff Name | Position Title | % FTE | Full-Time Base Salary | Adjusted Annual Salary* | Federal Amount Requested |
|---|---|---|---|---|---|
| To be hired | Registered Dietitian | 1.00 | $75,000 | No adjustment | $75,000 |
| To be hired | Case Manager | 1.00 | $65,000 | No adjustment | $65,000 |
| J. Smith | Project Director | 0.50 | $70,000 | No adjustment | $35,000 |
| TOTAL COSTS | $175,000 |
Year 2: Staff justification table
| Staff Name | Position Title | % FTE | Full-Time Base Salary | Adjusted Annual Salary* | Federal Amount Requested |
|---|---|---|---|---|---|
| To be hired | Registered Dietitian | 1.00 | $75,000 | No adjustment | $75,000 |
| To be hired | Registered Dietitian | 1.00 | $75,000 | No adjustment | $75,000 |
| To be hired | Case Manager | 1.00 | $65,000 | No adjustment | $65,000 |
| J. Smith | Project Director | 0.50 | $70,000 | No adjustment | $35,000 |
| TOTAL COSTS | $250,000 |
*Use this column only when the salary is over $228,000.