FTCA University (FTCAU) is a cutting-edge training conference series that offers technical assistance from government officials, subject matter experts, and leaders in FTCA Health Center Program policy and practices. These two-day conferences provide modern group exercises and interactive presentations to fully immerse participants into FTCA policies and program procedures related to claims management, risk management, and much more. Primary Care Associations (PCAs) are encouraged to participate as FTCAU provides one-on-one technical assistance from FTCA staff who are dedicated to providing clarity on the many program requirements. FTCAU pairs the unique needs of a PCA with experts in FTCA policy, offering an invaluable experience to address statewide and regional needs to help health centers improve patient safety and develop strategies to mitigate clinical risk.
PCA Host Responsibilities
The PCA will be responsible for the following:
- Venue and catering needs for attendees (including networking receptions, if applicable);
- Presentation/Equipment needs (podium, projector, presentation screen, power cords, electronic hookup for attendees’ laptops, clicker, lapel mic, handheld mic, replacement batteries);
- Logistics and associated equipment needs (AV, Broadband/Wi-Fi to accommodate guests, IT set up/onsite IT support);
- Comprehensive Marketing Plan to include mode of communication (e.g., monthly meetings, health center website, email announcements), timing (e.g., weekly, biweekly), and announcement type (e.g., save the date, registration information and reminder messages);
- Dedicated time for monthly calls, bi-weekly calls a month before the conference, and as needed; and
- Follow-up on completion of program evaluation survey by all attendees.
FTCA Division Responsibilities
The FTCA Division will be responsible for the following:
- Topic Selection;
- Selection of speakers and associated costs including speaker fees, lodging, and travel;
- Session materials (agenda, speaker Bios ,presentation materials, and completion certificates); and
- Provide support and assistance to the PCA during conference planning.
How to Apply
Complete the FTCAU training proposal form (PDF - 182 KB)
- Explanation of why hosting an FTCAU in your area will be beneficial to your PCA. FTCAU conferences are designed to meet the specific, identified needs of the PCAs’ health centers. Please provide specific topic areas of interest (e.g., claims management, risk management, general FTCA coverage topics, patient safety, and/ or healthcare quality). It is required that training proposals reflect the assessed training needs of their health centers. Please be sure to include how and why you selected your suggested topics.
- Create a marketing plan detailing your communication strategies to boost attraction and invite your health centers to participate.
- Research and provide at least three host venue options and include all costs associated with each.
- Provide at least four potential FTCAU conference dates between May and September 2019. The dates should reflect availability for a two-day conference. Please note, FTCA reserves the right to select ANY of the proposed dates. If selected, the PCA is obligated to commit to the proposed date selected by FTCA.
- For your application to be considered, please complete all sections of the training proposal template.
Training proposals must be submitted by email to FTCAUniversity@hrsa.gov no later than September 17, 2018. (It is acceptable for PCAs to submit proposals alone or in groups of 2-3.)
Selection Process Information
- Each application will be reviewed and rated based on topics, identified needs, location, suggested dates, venue and marketing plan. Previously hosted FTCAU Conferences and FTCA claims will also be taken into consideration.
- Five locations within the U.S. will be selected.
- Proposal selection notifications to participate in the FTCAU program will be sent out by October 2018.
Deadline to Apply
The deadline to submit proposals is September 17, 2018.
