You will provide a budget narrative attachment in the HRSA Electronic Handbooks (EHBs) for your Bridge funding award. There are several parts you must include.
See the Bridge Funding Post-Award Submission Guidance.
1. Upload a 16-month budget narrative. It should cover September 1, 2023 to December 31, 2024. It should match your SF-424A Budget Information form, Section B. It should:
- Explain and justify your proposed federal and non-federal spending.
- Include a personnel justification table.
- Include a statement that no staff member will be budgeted at more than 1 FTE across all federal awards.
You may propose to use funds for necessary costs dating back to June 1, 2023. They must be allowable costs.
For any pre-award costs (see sample in the Contractual table):
- Give the date you incurred the cost.
- Describe the cost in detail.
- Explain how the cost was necessary for your Bridge funding activities.
See the sample budget narrative table.
2. Include the following chart that shows your Bridge funding activities.
| Allowable Activities | Indicate “Yes” for the activities you will conduct with Bridge funding |
|---|---|
| COVID-19 testing | |
| COVID-19 vaccination | |
| COVID-19 therapeutics | |
| Enabling/patient support services (such as outreach, education, enrollment assistance, transportation, translation, and care coordination) to support COVID-19 related services | |
| Community COVID-19 vaccination events | |
| Personnel who support COVID-19 related services and care delivery, including personnel costs necessary to develop, support, or expand collaborations, including collaborations with state/jurisdiction immunization programs | |
| Supplies that support COVID-19-related services and care delivery |
Sample budget narrative table
Personnel
| Budget Line Item | 16-Month Federal Costs | 16-Month Non-Federal Costs, if any | Total 16-Month Costs (Federal and Non-Federal) |
|---|---|---|---|
| Medical Staff | |||
| Enabling Staff | |||
| TOTAL PERSONNEL |
Fringe Benefits
| Budget Line Item | 16-Month Federal Costs | 16-Month Non-Federal Costs, if any | Total 16-Month Costs (Federal and Non-Federal) |
|---|---|---|---|
| FICA @ X.XX% | |||
| Health Insurance @ X% | |||
| Dental @ X% | |||
| Unemployment Insurance @ X% | |||
| Workers Compensation @ X% | |||
| Disability @ X% | |||
| TOTAL FRINGE BENEFITS |
Travel
| Budget Line Item (Include both local and long distance travel.) |
16-Month Federal Costs | 16-Month Non-Federal Costs, if any | Total 16-Month Costs (Federal and Non-Federal) |
|---|---|---|---|
| Local travel for staff to provide COVID-19 vaccines, testing, outreach, and education at X community locations (XXX miles @ $0.XX per mile) | |||
| Local travel to transport patients to and from COVID-19 vaccine sites (XXX miles @ $0.XX per mile) | |||
| TOTAL TRAVEL |
Supplies
| Budget Line Item (Include equipment items that cost less than $5,000 each and other supplies.) |
16-Month Federal Costs | 16-Month Non-Federal Costs, if any | Total 16-Month Costs (Federal and Non-Federal) |
|---|---|---|---|
| Personal protective equipment (X @ $XXX) | |||
COVID-19 vaccine and testing supplies
|
|||
| Portable generator for outdoor COVID-19 vaccine and testing events | |||
| TOTAL SUPPLIES |
Contractual
| Budget Line Item (Clearly explain the purpose of each contract/subaward. Explain how costs were estimated. List contract/subaward deliverables.) |
16-Month Federal Costs | 16-Month Non-Federal Costs, if any | Total 16-Month Costs (Federal and Non-Federal) |
|---|---|---|---|
| Consultant to work with community-based organizations to coordinate COVID-19 vaccine events, and help with education and outreach | |||
| Consultant to update health center’s online COVID-19 education materials in multiple languages | |||
| Pre-Award Costs: Contract signed August 1, 2023 to rent space at community centers for 3 COVID-19 vaccine events. Cost was $XXX per event. Events are in the fall, but we needed to sign the contract and pay in early August to secure space. Event sites are served by public transit so more people can come. |
|||
| TOTAL CONTRACTUAL |
Other
| Budget Line Item (Justify costs that do not fit into any other category. Rent, utilities and insurance may fall under this category if they are not included in an approved indirect cost rate.) |
16-Month Federal Costs | 16-Month Non-Federal Costs, if any | Total 16-Month Costs (Federal and Non-Federal) |
|---|---|---|---|
| Ads for health center’s community-based fall vaccine events | |||
| Gas for mobile unit to travel in the service area to COVID-19 vaccine events | |||
| TOTAL OTHER | |||
| Total Direct Charges (Sum of TOTAL Expenses) |
Indirect Costs
| Budget Line Item (Include only if you have a negotiated indirect cost rate or have claimed a de minimus rate of 10% of modified total direct costs. Upload your approved indirect cost agreement in the Bridge funding post-award submission, if applicable.) |
16-Month Federal Costs | 16-Month Non-Federal Costs, if any | Total 16-Month Costs (Federal and Non-Federal) |
|---|---|---|---|
| X.XX% indirect rate | |||
| TOTALS (Total of Total Direct Charges and Indirect Charges) |
Example personnel justification table
Provide information for all personnel paid with Bridge funding. This includes direct hire staff and contractors.
The budget period is 16 months. Request the salary amount for the full 16-month period.
If you use federal funding from more than one award to pay an individual’s salary, you may not pay that individual more than 1 FTE from all award sources. Because the budget period is 16 months, include the salary amount requested for the full 16-month period.
IMPORTANT: Include a statement that no staff member will be budgeted at more than 1 FTE across all federal awards.
| Name | Position Title | Base Salary | Adjusted Annual Salary* | FTE to Support Bridge Project |
Federal Amount Requested (16 months) Calculation: Base or Adjusted Salary Amount x FTE x (16/12) = Federal Amount Requested |
|---|---|---|---|---|---|
| J. Smith | Physician | $235,000 | $212,100 | 0.05 | $14,140 |
| P. Jones | Patient/Community Education Specialist | $50,000 | N/A | 0.50 | $33,333 |
| A. Martinez | Community Health Worker | $55,000 | N/A | 1.00 | $73,333 |
| M. Moore | Nurse | $71,000 | N/A | 1.00 | $94,667 |
| unknown | Community Collaboration Coordinator (contractor) | $60,000 | N/A | 0.50 | $40,000 |
Total: 3.05 FTE, $255,473
* Use the adjusted annual salary if the base salary is over the federal limitation of $212,100. This reflects the base salary, including bonuses and overtime. It does not include fringe and any income that they earn outside your organization.