The sample line-item budget narrative is a broad outline.
We require a detailed budget narrative that includes all costs in each object class category for each 12-month period (budget year) of the period of performance.
What you must do
If you are a:
- New applicant, you must provide the budget for a 1-year period of performance.
- Competing continuation or competing supplement applicant, you must provide the budget for a 4-year period of performance.
Year 1 of the budget narrative must include federal and non-federal resources. Include a table of personnel you’ll pay with federal funds.
For the remaining years, the budget narrative should highlight changes from Year 1 or clearly show there are no substantive changes during the period of performance.
Find guidance
See HRSA’s SF-424 Two-Tier Application Guide (PDF - 883 KB).
Jump to:
Revenue
(Totals should be consistent with information presented in the SF-424A and Form 3: Income Analysis)
| REVENUE | Year 1: Federal Request | Year 1: Non-Federal Resources |
Year 1 Total |
Year 2 Total |
Year 3 Total |
Year 4 Total |
|---|---|---|---|---|---|---|
| SAC/SAC-AA Funding Request | ||||||
| Applicant Organization | ||||||
| State Government | ||||||
| Local Government | ||||||
| Pharmacy | ||||||
| Other Support (other federal awards, private grants/contracts, contributions) | ||||||
| Patient Service Revenue (fees, third party reimbursements, and payments generated from the projected delivery of services) | ||||||
| TOTAL REVENUE |
Expenses
(Object class totals should be consistent with Section B of the SF-424A. This should be consistent with the services you list in Form 1A: General Information.)
|
PERSONNEL (Include budget details for each staff position as seen in the Personnel Justification sample below) |
Year 1: Federal Request | Year 1: Non-Federal Resources |
Year 1 Total |
Year 2 Total |
Year 3 Total |
Year 4 Total |
|---|---|---|---|---|---|---|
| Administration | ||||||
| Medical Services | ||||||
| Dental Services | ||||||
| Mental Health Services | ||||||
| Substance Use Disorder Services | ||||||
| Vision Services | ||||||
| Patient Support Services | ||||||
| TOTAL PERSONNEL |
| FRINGE BENEFITS | Year 1: Federal Request | Year 1: Non-Federal Resources |
Year 1 Total |
Year 2 Total |
Year 3 Total |
Year 4 Total |
|---|---|---|---|---|---|---|
| FICA @ X.XX% | ||||||
| Medical @ X% | ||||||
| Retirement @ X% | ||||||
| Dental @ X% | ||||||
| Unemployment & Workers Compensation @ X% | ||||||
| Disability @ X% | ||||||
| TOTAL FRINGE @ X% |
| TRAVEL | Year 1: Federal Request | Year 1: Non-Federal Resources |
Year 1 Total |
Year 2 Total |
Year 3 Total |
Year 4 Total |
|---|---|---|---|---|---|---|
| Patient travel: $XX X,XXX uninsured visits and patient support service appointments | ||||||
| Provider Training: 2 trainings in QI/QA @ $X per person x 2 FTEs + 5 hotel nights @ $X per night x 2 FTEs x 2 trainings | ||||||
| Outreach (X,XXX miles @ $0.XX per mile) | ||||||
| TOTAL TRAVEL |
|
EQUIPMENT (Include items of moveable equipment that cost $5,000 or more and with a useful life of one year or more.) |
Year 1: Federal Request | Year 1: Non-Federal Resources |
Year 1 Total |
Year 2 Total |
Year 3 Total |
Year 4 Total |
|---|---|---|---|---|---|---|
| Ultrasound machine | ||||||
| 3 dental chairs @ $X,XXX each | ||||||
| TOTAL EQUIPMENT |
|
SUPPLIES (Include equipment items that cost less than $5,000 each and other supplies) |
Year 1: Federal Request | Year 1: Non-Federal Resources |
Year 1 Total |
Year 2 Total |
Year 3 Total |
Year 4 Total |
|---|---|---|---|---|---|---|
| 4 laptop computers @ $X each | ||||||
| Office Supplies ($X per month x 12 months) | ||||||
| Printing Costs ($X.XX per brochure x 4 brochures x X,000 copies) | ||||||
| Medical Supplies ($X.XX per visit x X,XXX visits) | ||||||
| Dental Supplies ($X.XX per visit x X,XXX visits) | ||||||
| TOTAL SUPPLIES |
|
CONTRACTUAL (Include detailed justification. Summaries of contracts must be included in Attachment 7. Contracts to perform substantive programmatic work within the proposed scope of project must be attached to Form 8.) |
Year 1: Federal Request | Year 1: Non-Federal Resources |
Year 1 Total |
Year 2 Total |
Year 3 Total |
Year 4 Total |
|---|---|---|---|---|---|---|
| Pharmacy Services ($X per contract) | ||||||
| Laboratory Services ($X per sample x X,XXX samples) | ||||||
| Housekeeping Services ($X per month x 12 months) | ||||||
| Optometry Services ($X per patient x XXX patients) | ||||||
| Waste Removal ($X per month x 12 months) | ||||||
| TOTAL CONTRACTUAL |
|
OTHER (Include detailed justification. Note: Federal funding CANNOT support grant-writing, construction, fundraising, or lobbying costs.) |
Year 1: Federal Request | Year 1: Non-Federal Resources |
Year 1 Total |
Year 2 Total |
Year 3 Total |
Year 4 Total |
|---|---|---|---|---|---|---|
| EHR provider licenses $X each | ||||||
| Staff Recruitment – newspaper and Internet posting | ||||||
| Audit Services with HIJ Firm | ||||||
| Property Insurance | ||||||
| Repairs and Maintenance - not covered by warranty ($X per month x 12 months) | ||||||
| Rent ($X per month x 12 months) | ||||||
| Subaward for (specify organization) | ||||||
| TOTAL OTHER | ||||||
| TOTAL DIRECT CHARGES (Sum of TOTAL Expenses) |
|
INDIRECT CHARGES (Include approved indirect cost agreement in Attachment 14: Other Relevant Documents.) |
Year 1: Federal Request | Year 1: Non-Federal Resources |
Year 1 Total |
Year 2 Total |
Year 3 Total |
Year 4 Total |
|---|---|---|---|---|---|---|
| X% indirect cost rate (includes utilities and accounting services) | ||||||
| TOTALS (Total of TOTAL DIRECT CHARGES and INDIRECT CHARGES) |
Federal personnel justification sample
| Name | Position Title | % of FTE | Base Salary | Adjusted Annual Salary* | Federal Amount Requested |
|---|---|---|---|---|---|
| C. Moore | CEO | 50 | $150,000 | No adjustment needed | $75,000 |
| J. Smith | Physician | 50 | $240,000 | $228,000 | $114,000 |
| R. Doe | Nurse Practitioner | 100 | $75,950 | No adjustment needed | $75,950 |
| M. Green | Dentist | 75 | $100,000 | No adjustment needed | $75,000 |
| D. Jones | Data/AP Specialist | 25 | $33,000 | No adjustment needed | $8,250 |
| H. Black | Outreach Director | 50 | $65,000 | No adjustment needed | $32,500 |
| S. White | Referral Specialist | 100 | $40,000 | No adjustment needed | $40,000 |
| TOTAL | $419,550 |
*Effective January 2026, the salary rate limitation is $228,000. Only use this column when the base salary is greater than $228,000.