HCCN Frequently Asked Questions

Below are common questions and corresponding answers for the fiscal year (FY) 2021 Health Center Controlled Networks (HCCN) Non-Competing Continuation (NCC) progress report. New FAQs will be added to this page as necessary, so please check here periodically for updates. Instructions and other technical assistance (TA) resources for the progress report can be found on the HCCN TA webpage.

Forms and Attachments

  1. Do the following need to be attached if there have been no changes since submission of the FY 2019 application or FY 2020 progress report: organizational chart, staffing plan, position descriptions, and biographical sketches?

    No. If there have been no changes, they do not have to be submitted as progress report attachments. Attachment 1: Project Narrative is the only document that is required for all HCCNs. For additional information about submission requirements for each attachment, review the progress report instructions on the HCCN TA webpage.

Budget

  1. What budget information do I need to provide in the progress report?

    You must complete the Budget Details form in EHBs for the upcoming project period (August 1, 2021 to July 31, 2022). You may use the Budget Information: Budget Details Form included in your FY 2020 progress report as a reference point, noting that the total value for each object class category may have changed since last year based on programmatic changes. You will complete and submit a budget narrative that explains the amounts requested for each category as an attachment in EHB for the upcoming 12-month budget period (August 1, 2021 to July 31, 2022). Refer to the Budget Details section in the progress report instructions on the HCCN TA webpage.

  2. Should contractual costs be separated by line item in the Budget Narrative?

    Yes. All contractual costs must be included with every expense clearly identified and explained. Include how you estimated costs and the specific contract deliverables. If there are new or updated contracts since you submitted your FY 2020 progress report, or if these are the first changes since your FY 2019 HCCN application or FY 2020 progress report, you must include a summary of such contracts in Attachment 6. Also list the total costs for consultant services. Identify each consultant, the services he/she will perform, total number of days, travel costs, and total estimated costs.

Project Work Plans

  1. What is the difference between the FY 2020 Project Work Plan (PWP) Update and the FY 2021 PWP?

    In the FY 2020 PWP Update, provide updates for: 1) progress to date (August 1, 2020 - February 28, 2021), and 2) expected progress for the remainder of the current budget period (March 1, 2021 - July 31, 2021). In the FY 2021 PWP, provide plans for the upcoming FY 2021 budget period (August 1, 2021 - July 31, 2022).

  2. Can I update baseline data or target percentages as I did in the FY 2020 progress report?

    No further adjustments can be made to these fields.

  3. Why can I not enter a current denominator in the PWP Update?

    The current denominator field will prepopulate with the number of Participating Health Centers (PHC) in the Progress Report Table.

  4. Can I add activities to the PWP Update?

    Yes, for this progress report you can add activities supported with FY 2019 COVID-19 Supplemental Funding to each objective. Do not add activities supported with base funding. Each objective can have up to four activities. For example, if your PWP Update prepopulates with three existing activities, you can add one more COVID-19 Supplemental Funding supported activity.

  5. In PWP form, should I keep the original start date e.g., September 1, 2019, for activities that are continuing from FY 2020 or put the FY 2021 start date of August 1, 2021?

    You can keep the original start date for activities that continue from FY 2020 into FY 2021.

Progress Report Table

  1. Where did EHBs get the prepopulated participating health center (PHC) information in the Progress Report Table?

    The data was pulled from the PHC Module in EHBs on December 31, 2020. The PHCs listed in your Progress Report Table were or have been in your HCCN for six months or more between the FY 2020 progress report (March 1, 2020) and December 31, 2020. This may include PHCs no longer in your HCCN.

  2. Do I need to submit a Progress Report Table for a PHC that is no longer part of my project?

    PHCs included in the Progress Report Table are the only ones you need to report on. If a PHC was part of your project for six months or more between the FY 2020 progress report (March 1, 2020) and as of December 31, 2020 but has left, it will be included in the list of PHCs in the Progress Report Table.

  3. Why are some PHCs in my HCCN not included in the Progress Report Table?

    If the PHCs have been part of your project for less than six months as of December 31, 2020 or joined after this date, they will not be included in the Progress Report Table. You will report on these PHCs in a future progress report.

  4. Can I make updates to my PHC list in the progress report?

    No. If you need to make updates to your PHC list outside of the progress report, contact your project officer for the required steps.

  5. If the “Number of PHCs sites (Baseline)” field is prepopulated from the FY 2020 progress report, why is it editable?

    This field is editable so you can enter the baseline number of sites for any PHC that joined your HCCN since the FY 2020 progress report. Do not change the number if it prepopulated. It was not possible to have this field editable for new PHCs sites and not editable for prepopulated PHCs sites.

  6. Should responses in the Progress Report Table match current percentages entered in the PWP Update?

    No. Questions in the Progress Report Table are focused on progress at the individual PHC level, and data should be specific to each PHC. Current data entered in the PWP Update is focused on progress toward the objective targets across all PHCs, and numerators should be aligned with definitions in the Goals and Objectives Development Guide in Appendix D of the progress report instructions on the HCCN TA webpage.

  7. Does HRSA have standard definitions for terms used like “business intelligence software” and “patient-centered tools”?

    No, HRSA does not provide standard definitions for terms included in the Progress Report Table. You may define these terms for your HCCN as appropriate. You should use the definition consistently for all PHCs in your HCCN.

  8. If I do not receive a response from a PHC regarding a progress percentage question on the Progress Report Table, how should I complete that question in the Progress Report Table?

    You should make every effort to obtain updated data from each PHC in order to complete the Progress Report Table form. If a PHC does not provide information, you should assume no progress for that PHC and enter the baseline data for that PHC. For example, if the baseline was zero and no progress has been made since the FY 2020 progress report in that area, enter zero. You should include all challenges with obtaining data from PHCs in Attachment 1: Project Narrative under Significant Challenges and Activity Changes, as outlined in the progress report instructions available on the HCCN TA Webpage. Keep in mind that in order to submit your progress report, you must provide a Progress Report Table, with each question completed, for each PHC.

  9. If I do not receive a response from a PHC regarding a yes/no or multiple choice question on the Progress Report Table, how should I complete that question in the Progress Report Table?

    You should make every effort to obtain updated data from each PHC in order to complete the Progress Report Table form. For a yes/no question, select “no”. For a question with multiple response options, select ‘other’ and include an explanation of the lack of progress in the corresponding field. You should include all challenges with obtaining data from PHCs in Attachment 1: Project Narrative under Significant Challenges and Activity Changes, as outlined in the progress report instructions available on the HCCN TA Webpage. Keep in mind that in order to submit your progress report, you must provide a Progress Report Table, with each field completed, for each PHC.

Date Last Reviewed:  January 2021