HCCN Frequently Asked Questions

Below are common questions and corresponding answers for the fiscal year (FY) 2020 Health Center Controlled Networks (HCCN) Non-Competing Continuation (NCC) Progress Report. New FAQs will be added to this page as necessary, so please check here periodically for updates. Instructions and other technical assistance resources for the progress report can be found on the HCCN Technical Assistance Webpage.

Progress Report Development and Submission

  1. What is included in the 40 page limit?
    The 40 page limit when printed by HRSA (approximately 5 MB) includes all documents submitted as attachments. Forms completed entirely in EHBs do not count toward the page limit. For additional information, see Table 1 in the HCCN NCC Progress Report Instructions on the HCCN Technical Assistance Webpage.

Forms and Attachments

  1. Do the following need to be attached if there have been no changes since submission of the FY 19 application: organizational chart, staffing plan, position descriptions, and biographical sketches?
    No. If there have been no changes, they do not have to be submitted as progress report attachments. Attachment 1: Project Narrative is the only document that is required for all HCCNs. For additional information about submission requirements for each attachment, review the HCCN NCC Progress Report Instructions on the HCCN Technical Assistance Webpage.

Budget

  1. What budget information do I need to provide in the NCC Progress Report?
    You must complete the Budget Details form in EHB that includes two support years remaining for the project period (August 1, 2020 to July 31, 2021, and August 1, 2021 to July 31, 2022). You may copy Budget Details from the FY 21 support year form to the FY 22 support year by clicking “Copy from Previous Year” to autofill the same data into the support year form. You should assume level funding when completing the required additional support year in the Budget Details form. You will complete and submit a budget narrative as an attachment in EHB for the upcoming 12-month budget period (August 1, 2020 to July 31, 2021) only. Refer to the Budget Details section in the HCCN NCC Instructions available on the HCCN Technical Assistance Webpage.
  2. Should contractual costs be separated by line item in the Budget Narrative?
    Yes. All contractual costs must be included with every expense clearly identified and explained. Include how you estimated costs and the specific contract deliverables. If there are new or updated contracts since you submitted your FY 2019 HCCN application, you must include a summary of such contracts in Attachment 6.

Project Work Plans

  1. What is the difference between the FY 2019 Project Work Plan Update and the FY 2020 Project Work Plan?
    In the FY 2019 Project Work Plan Update, provide updates for: 1) progress to date (August 1, 2019 - February 29, 2020), and 2) expected progress for the remainder of the current budget period (March 1, 2020-July 31, 2020). In the FY 2020 Project Work Plan, provide plans for the upcoming FY 2020 budget period (August 1, 2020 - July 31, 2021).
  2. Where do I revise baseline data or target percentages?
    You may enter updated baseline and/or target percentages in the FY 2020 Project Work Plan. Any changes require both a check-in with the Project Officer and an explanation in the work plan itself.
  3. Will there be opportunities to update baseline data in future NCC progress reports?
    No, you will not have the opportunity to adjust baseline data or target percentages again after you submit the FY 2020 progress report. The current opportunity to provide updates will ensure accuracy and consistency in reporting progress toward objectives, in alignment with the Goals and Objectives Development Guide on the HCCN Technical Assistance Webpage. Remember to consult your Project officer before entering updated baseline data or target percentages.
  4. Do I need to report current progress for each objective in the Project Work Plan?
    Yes, you must report the current numerator and denominator for each objective in the FY 2019 Project Work Plan Update.

Progress Report Table

  1. Where did EHBs get the pre-populated participating health center (PHC) information in the Progress Report Table?
    The data was pulled from the Participating Health Center Module in EHBs as of Wednesday, January 22, 2020.
  2. Do I need to submit a Progress Report Table for a PHC that is no longer part of my project?
    Yes, if the PHC was removed on or after December 1, 2019. If a removed PHC is not prepopulated in the Progress Report Table, you must upload the PHC’s Progress Report Table data as part of Attachment 7: Other Documents. You may request a blank Progress Report Table from the HCCN Technical Assistance Team through the BPHC Contact Form.
  3. If I am planning to add a PHC to my HCCN before the NCC Progress Report is due, do I need to complete the Progress Report Table for this new PHC?
    No. You will provide data on the new PHC next year in the FY 2021 progress report.
  4. Can I make updates to my PHC list in the progress report?
    No. If you need to make updates to your PHC list outside of the progress report, contact your project officer for the required steps.
  5. Should responses in the Progress Report Table match current percentages entered in the Project Work Plan Update?
    No. Questions in the Progress Report Table are focused on progress at the individual PHC level, and data there should be specific to each PHC. Current data entered in the Project Work Plan Update is focused on progress toward the objective targets across all PHCs, and numerators and denominators should be aligned with definitions in the Goals and Objectives Development Guide in Appendix D of the HCCN NCC Instructions.
  6. Does HRSA have standard definitions for terms used like “business intelligence software” and “patient-centered tools”?
    No, HRSA does not provide standard definitions for terms included in the Progress Report Table. You may define these terms for your HCCN as appropriate. You should use the definition consistently for all PHCs in your HCCN.
  7. If I do not receive a response from a PHC regarding a progress percentage question on the Progress Report Table, how should I complete that question in the Progress Report Table?
    You should make every effort to obtain updated data from each PHC in order to complete the Progress Report Table form. If a PHC does not provide information, you should assume no progress for that PHC and enter the baseline data for that PHC. For example, if the baseline was zero and no progress has been made since August 1, 2019 in that area, enter zero. You should include all challenges with obtaining data from PHCs in Attachment 1: Project Narrative under Significant Challenges and Activity Changes, as outlined in the HCCN NCC Instructions available on the HCCN Technical Assistance Webpage. Keep in mind that in order to submit your NCC, you must provide a Progress Report Table, with each question completed, for each PHC. 
  8. If I do not receive a response from a PHC regarding a yes/no or multiple choice question on the Progress Report Table, how should I complete that question in the Progress Report Table?
    You should make every effort to obtain updated data from each PHC in order to complete the Progress Report Table form. For a yes/no question, select “no”. For a question with multiple response options, select ‘other’ and include an explanation of the lack of progress in the corresponding field. You should include all challenges with obtaining data from PHCs in Attachment 1: Project Narrative under Significant Challenges and Activity Changes, as outlined in the HCCN NCC Instructions available on the HCCN Technical Assistance Webpage. Keep in mind that in order to submit your NCC, you must provide a Progress Report Table, with each field completed, for each PHC.
Date Last Reviewed:  March 2020