Patient Target Frequently Asked Questions & Calculation Overview Table

HRSA’s Health Center Program award recipients provide comprehensive primary health care services in nearly 1,400 service areas to nearly 30 million patients annually. This document details how HRSA annually calculates patient targets for these service areas in the Patient Target Calculation Overview table and provides frequently asked questions and answers.

Calculations

1. What is the difference between a patient projection and a patient target?

A patient projection is the number of new, unduplicated Health Center Program patients an applicant commits to serving, typically on Form 1A: General Information Worksheet (Service Area Competition (SAC) or New Access Point (NAP) applications) or the Patient Impact Form (supplemental funding applications). A patient target is the sum of patient projections from awarded applications.

2. What should I do in response to my patient target notification Electronic Handbooks (EHBs) email?

Your notification email will tell you if your organization is scheduled to complete a BPR or a SAC for FY 2022.

FY 2022 BPR (approximately two-thirds of health centers)
If you will complete a BPR for FY 2022, no action is required. However, you may review your patient target and ask questions by contacting the Patient Target Team using the BPHC Contact Form HRSA BPHC exit disclaimer.

FY 2022 SAC (approximately one-third of health centers)
If you will complete a SAC for FY 2022, action is required. The Project Director (PD) and Authorizing Official (AO) should review the patient target calculation, consulting with the governing board or other staff, as appropriate, that develop, review, and approve Health Center Program applications to ensure:

  • Accuracy of the application projections used to calculate the patient target.
  • Understanding of the measurement period and achievement date.

If the patient target and calculation are correct, follow the instructions to confirm the patient target in EHBs. If you have questions, contact the Patient Target team using the BPHC Contact Form HRSA BPHC exit disclaimer.

3. How does HRSA calculate patient targets?

Each patient target includes a base value, plus patient projections from awarded Health Center Program applications for operational funding. See the Patient Target Calculation Overview table for details.

4. How can I view the patient target in EHBs?

Only the PD and AO associated with the Health Center Program (H80) grant in EHBs can view the patient target, including its calculation values (see the Patient Target Calculation Overview table). The PD and AO can access the patient target from a link in the patient target EHBs notification email or in the H80 grant folder through the Patient Target Management link under the “Others” heading.

Adjustments

5. How can I adjust the patient target?

There are two ways to adjust a patient target, as delineated in the graphic below. COVID-19 public health emergency impacts fall into the SAC application process category. Raise any questions or concerns related to either adjustment method with the Patient Target Team using the BPHC Contact form HRSA BPHC exit disclaimer.

Patient Target Adjustment Factors and Methods

SAC Application Process

Reduced patient volume

Provider shortage

Site closure

Contract or agreement changes

EHBs Adjustment Process

Lower patient projection noted in application

Relinquished award

Successor in interest/merger/transfer

 

6. How can I lower the patient target through SAC?

You can lower the patient target up to 25 percent through the SAC application process by making a patient projection that is at least 75 percent of the patient target in the Service Area Announcement Table (SAAT).

If the SAC application patient projection is lower than 95 percent of the patient target, reduce the federal request for funding according to the table below.

Patient Projection Compared to Patient Target (%) Maximum Funding Request
95-100% of Patient Target No funding reduction
90-94.9% of Patient Target 0.5% funding reduction
85-89.9% of Patient Target 1% funding reduction
80-84.9% of Patient Target 1.5% funding reduction
75-79.9% of Patient Target 2% funding reduction
Less than 75% of Patient Target Ineligible application

 

7. What should I consider when making an application patient projection?

Relevant factors to consider when making a patient projection within an application may include:

  • Patient, clinical, and financial data.
  • Service area and target population needs.
  • Local and state trends (e.g., reimbursement changes, population shifts).
  • The current patient target (do not duplicate projected new patients across applications).
  • The achievement date (ensure a realistic and achievable projection in the calendar year referenced in each NOFO).

Primary Care Associations (PCAs) may serve as a useful resource in developing patient projections. Additional information regarding the impact of patient projections on patient targets will typically be included in the Notice of Award (NoA) for funded applications.

Achievement

8. What is the measurement period for assessing patient target achievement?

The measurement period for achievement is the calendar year following the SAC period of performance start date. The achievement date is December 31 of that year. HRSA uses the Uniform Data System (UDS) report (number of patients served) to measure progress and patient target achievement. For example, for health centers awarded a 3-year period of performance through the FY 2022 SAC, the measurement period is calendar year 2023 and the achievement date is December 31, 2023.

9. How does HRSA quantify achievement of the patient target?

HRSA has not quantified achievement of the patient target. The SAC application patient projection minimum of 75 percent is specific to SAC application eligibility and is not related to patient target achievement.

10. What happens if my health center does not achieve the patient target by the required date?

HRSA will monitor progress toward achieving the patient target during the period of performance. We recognize the significant impacts of the COVID-19 public health emergency on health center operations and do not anticipate adjusting funding prior to any FY 2022 SAC announcements based on past performance relative to patient targets.

11. How does HRSA use the patient target?

HRSA uses the patient target to:

  • Ensure awareness of the patient commitment for each service area.
  • Support fair competition and continued provision of comprehensive primary health care services within funded service areas.
  • Assess health center progress toward serving the number of patients for which funding was awarded. See questions 8-10 for additional information.

12. How will patient targets fit into the new Advancing Health Center Excellence framework?

HRSA is exploring ways to align patient targets more holistically with health center performance.

Patient Target Calculation Overview

If the next SAC for your service area is the: FY 2022 SAC
(FY 2021 SAC 1-year awards)
FY 2022 SAC
(FY 2019 NAP awards to former LALs, with extensions)
(FY 2018 SAC 3-year awards, with extensions) FY 2023 SAC
(FY 2019 SAC 3-year awards, soon to be extended)
FY 2024 SAC
(FY 2020 SAC 3-year awards, soon to be extended)
FY 2024 SAC
(FY 2021 SAC 3-year awards)
Your Patient Target Base Value is the Patient Projection from the:
  • FY 2021 SAC/SAC-AA
  • FY 2019 NAP
  • FY 2018 SAC/SAC-AA
  • FY 2019 SAC/SAC-AA
  • FY 2020 SAC/SAC-AA
  • FY 2021  SAC/SAC-AA
Plus Patient Projections from the:
  • FY 2020/2021 SAC/SAC-AA supplement
  • FY 2020/2021 SAC/SAC-AA supplement
  • FY 2017 AIMS
  • FY 2018 SUD MH
  • FY 2019/2020/ 2021 SAC/ SAC AA supplement
  • FY 2019 NAP satellite
  • FY 2019 IBHS
  • FY 2018 SUD MH
  • FY 2018/2019/ 2020/2021 SAC/SAC-AA supplement
  • FY 2019 NAP satellite
  • FY 2019 IBHS
  • FY 2019/2020/ 2021 SAC/ SAC AA supplement
  • FY 2019 NAP satellite
  • FY 2019 IBHS
  • FY 2020/2021 SAC/SAC-AA supplement

Acronyms

  • AIMS – Access Increases in Mental Health and Substance Abuse Services (HRSA-17-118)
  • IBHS – Integrated Behavioral Health Services (HRSA-19-100)
  • Health Center Program Look-Alikes
  • NAP – New Access Points (HRSA-19-080)
  • SAC – Service Area Competition
  • SAC-AA – Service Area Competition-Additional Areas
  • SUD-MH – Expanding Access to Quality Substance Use Disorder and Mental Health Services (HRSA-18-118)
Date Last Reviewed:  April 2021