FY 2026 BPR Sample Budget Narrative

This sample budget narrative shows what your Fiscal Year (FY) 2026 Budget Period Progress Report (BPR) budget could look like.

What to do

You must:

  • Detail your costs for the remainder of the FY25 budget period and upcoming FY26 budget period
  • Include a table to show the staff whom you will pay with federal funds
  • Align with your SF-424A: Budget Information Form and Form 3: Income Analysis

Jump to:

Revenue

(Ensure totals match the information you provided in the SF-424A and Form 3: Income Analysis)

REVENUE Federal Request Non-Federal Resources Total
BPR FUNDING REQUEST      
HEALTH CENTER      
STATE FUNDS      
LOCAL FUNDS      
OTHER SUPPORT      
PROGRAM INCOME (fees, third-party reimbursements, and payments generated from the projected delivery of services)      
TOTAL REVENUE      

Expenses

Ensure object class totals match those in Section B of the SF-424A.

Personnel

Include budget details for each staff position as seen in the Personnel Justification sample.

Object Class Category Federal Request Non-Federal Resources Total
ADMINISTRATION STAFF      
MEDICAL STAFF      
DENTAL STAFF      
BEHAVIORAL HEALTH STAFF      
MENTAL HEALTH SERVICES STAFF      
SUBSTANCE USE DISORDER SERVICES STAFF      
VISION SERVICES STAFF      
ENABLING STAFF      
TOTAL PERSONNEL      

Fringe benefits 

Object Class Category Federal Request Non-Federal Resources Total
FICA @ X.XX%      
Medical @ X%      
Retirement @ X%      
Dental @ X%      
Unemployment & Workers Compensation @ X%      
Disability @ X%      
TOTAL FRINGE @ X%      

Travel

Object Class Category Federal Request Non-Federal Resources Total
Patient travel: $XXX,XXX uninsured visits and enabling service appointments      
Provider Training: 2 trainings in QI/QA @ $X per person x 2 FTEs 5 hotel nights @ $X per night x 2 FTEs x 2 trainings      
Outreach (X,XXX miles @ $0.XX per mile)      
TOTAL TRAVEL      

Equipment

Include items of moveable equipment that cost $5,000 or more and with a useful life of one year or more.

Object Class Category Federal Request Non-Federal Resources Total
Ultrasound machine      
3 dental chairs @ $X,XXX each      
TOTAL EQUIPMENT      

Supplies

Include equipment items that cost less than $5,000 each and other supplies. 

Object Class Category Federal Request Non-Federal Resources Total
4 laptop computers @ $X each      
Office Supplies ($X per month x 12 months)      
Printing Costs ($X.XX per brochure x 4 brochures x X,XXX copies)      
Medical Supplies ($X.XX per visit x X,XXX visits)      
Dental Supplies ($X.XX per visit x X,XXX visits)      
TOTAL SUPPLIES      

Contractual

Include:

  • Detailed justification
  • Summaries of contracts as an attachment with the Budget Narrative
  • Contracts to perform substantive programmatic work within the proposed scope of project
Object Class Category Federal Request Non-Federal Resources Total
Pharmacy Services ($X per contract)      
Laboratory Services ($X per sample x X,XXX samples)      
Housekeeping Services ($X per month x 12 months)      
Optometry Services ($X per patient x XXX patients)      
Waste Removal ($X per month x 12 months)      
TOTAL CONTRACTUAL      

Other

Include detailed justification.

Note: Federal funding cannot support grant-writing, construction, fundraising, or lobbying costs. 

Object Class Category Federal Request Non-Federal Resources Total
EHR provider licenses $X each      
Staff Recruitment – newspaper and Internet posting      
Audit Services with HIJ Firm      
Membership Dues (specify membership organization and cost per each)      
Property Insurance      
Repairs and Maintenance - not covered by warranty ($X per month x 12 months)      
Rent ($X per month x 12 months)      
Subaward for XXX      
TOTAL OTHER      
TOTAL DIRECT CHARGES (Sum of TOTAL Expenses)      

Indirect charges

Include approved indirect cost agreement in Attachment 13: Other Relevant Documents. 

Object Class Category Federal Request Non-Federal Resources Total
X% indirect cost rate (includes utilities and accounting services)      
TOTALS (Total of TOTAL DIRECT CHARGES and INDIRECT CHARGES)      

Personnel justification table - sample

Name Position Title % of FTE Base Salary Adjusted Annual Salary* Federal Amount Requested
J. Smith CEO 50 $255,000 $225,700 $112,980
M. Green Dentist 100 $230,000 $225,700 $225,700
C. Moore Physician 50 $200,000 No adjustment needed $100,000
R. Doe Nurse Practitioner 100 $120,00 No adjustment needed $120,000
H. Black Outreach Director 50 $70,000 No adjustment needed $35,000
D. Jones Data/AP Specialist 25 $50,000 No adjustment needed $12,500
TOTAL         $606,180

*Effective January 2025, the salary rate limitation is $225,700. Use this column only when the salary is greater than $225,700.

Date Last Reviewed: