Budget narrative overview
The fiscal year 2025 (FY25) National Training and Technical Assistance Partners (NTTAPs) Non-Competing Continuation (NCC) progress report requires you to submit a Budget Narrative and Personnel Justification Table for only the upcoming FY 2025 budget period (July 1, 2025, to June 30, 2026).
The Budget Narrative should clearly explain the amount requested for each line item in Section B of the SF-424A Budget Information form. The Personnel Justification Table should clearly explain the costs for all personnel costs, including any costs that have been adjusted to conform to federal limits.
This sample line-item Budget Narrative and Personnel Justification Table is for reference only and should be updated to meet the needs of your proposed project. Separate Personnel Justification Tables should be submitted for direct hire and contractual staff.
See the Budget Narrative section in the FY 2025 NTTAP NCC progress report instructions available on the NTTAP TA Page for detailed guidance on completing the Budget Narrative and Personnel Justification Table.
Sample budget narrative
Personnel
Include budget details for each staff member supported by NTTAP funds, and listed in your Personnel Justification Table.
| Budget Line Item | FY 2025 Budget Period Amount Requested (7/1/2025-6/30/2026) |
|---|---|
| L. Minjarez, Chief Executive Officer,(CEO), 0.15 FTE) | $XX,XXX |
| P. Singh, Program Director, 0.75 FTE | $XX,XXX |
| P. Clarke, T/TA Director, 1.00 FTE | $XX,XXX |
| J. Jones, Project Manager, 0.5 FTE | $XX,XXX |
| TOTAL PERSONNEL | $XXX,XXX |
Fringe benefits
Fringe benefits must be directly proportional to the personnel costs.
| Budget Line Item | FY 2025 Budget Period Amount Requested (7/1/2025-6/30/2026) |
|---|---|
| FICA @ X.XX% | $X,XXX |
| Health Insurance @ X% | $X,XXX |
| Retirement Plan @ X% | $X,XXX |
| Life Insurance @ X% | $X,XXX |
| Unemployment @ X% | $X,XXX |
| Tuition Reimbursement @ X% | $X,XXX |
| TOTAL FRINGE | $X,XXX |
Travel
List expenses associated with travel for staff to attend or lead NTTAP-related meetings, trainings, or workshops.
| Budget Line Item | FY 2025 Budget Period Amount Requested (7/1/2025-6/30/2026) |
|---|---|
| L. Minjarez and P. Singh participation in NTTAP Conference: $x airfare, $x for hotel, $x per diem x 2 FTEs for 2 days | $X,XXX |
| P. Singh and P. Clarke participation in NTTAP Workshop: Workshop registration @ $X + $x airfare + $x per diem + hotel @ $X per night, for 2 FTEs for 5 days | $X,XXX |
| J. Jones local travel to meet with health center staff (X,XXX miles @ $0.XX per mile) | $X,XXX |
| TOTAL TRAVEL | $XX,XXX |
Equipment
Include equipment (i.e., tangible/movable personal property) that costs $5,000 or more per unit and has a useful life of one year or more.
| Budget Line Item | FY 2025 Budget Period Amount Requested (7/1/2025-6/30/2026) |
|---|---|
| Computer Server for hosting on-line training | $X,XXX |
| TOTAL EQUIPMENT | $X,XXX |
Supplies
Include equipment that costs less than $5,000 each per unit and other supplies.
| Budget Line Item | FY 2025 Budget Period Amount Requested (7/1/2025-6/30/2026) |
|---|---|
| Laptop computers @ $1500 each | $X,XXX |
| Office Supplies ($xxx per month x 12 months) | $X,XXX |
| TOTAL SUPPLIES | $XX,XXX |
Contractual services
Provide a clear explanation of each contract's purpose. Include how you estimated costs and the specific contract deliverables.
Note: For an individual contractor who is not considered a consultant, please provide the number of hours that the individual will be working and their hourly rate, which cannot exceed $106.68 per hour, based on the 2024 federal salary limit.
| Budget Line Item |
FY 2025 Budget Period Amount Requested (7/1/2025-6/30/2026) |
|---|---|
| Contracts, Inc. to provide data analytics service to evaluate T/TA strategy. | $XX,XXX |
| Consultants, Inc. to provide clinical consulting services for the development of clinical training materials on QA ($180/hour for 250 hours) | $XX,XXX |
| TOTAL CONTRACTUAL | $XXX,XXX |
Other
Include all costs that do not fit into any other category and provide an explanation of each cost (e.g., audit, legal counsel).
| Budget Line Item | FY 2025 Budget Period Amount Requested (7/1/2025-6/30/2026) |
|---|---|
| Utilities: $xxx/month x 12 months | $X,XXX |
| TOTAL OTHER | $X,XXX |
Total costs
| Total Costs | FY 2025 Budget Period Amount Requested (7/1/2025-6/30/2026) |
|---|---|
| TOTAL DIRECT CHARGES (Sum of TOTAL Expenses listed above) | $XXX,XXX |
| TOTAL INDIRECT COST RATE (X.XX% Indirect Rate) Note: Include the approved indirect cost agreement in Attachment 7: Other Relevant Documents. |
$XX,XXX |
| TOTAL COSTS | $XXX,XXX |
Federal personnel justification sample
The information included in the table must be provided for all personnel (direct or contractual) supported by federal funds as part of the NTTAP project. Federal funds may not be used to pay the salary of an individual at a rate in excess of Federal Executive Level II of the Federal Executive Pay scale, which may change annually ($221,900 effective January 2024). This amount reflects an individual’s base salary, not including fringe benefits and any income that an individual may be permitted to earn outside of the duties to your organization. Further details are included in the FY 2025 NTTAP NCC progress report instructions available on the NTTAP TA webpage.
Table 1: Personnel justification table for direct hire staff
| Name | Position Title | % of FTE | Base Salary | Adjusted Annual Salary* | Federal Amount Requested | Expected Change from FY 2024 Budget Year |
|---|---|---|---|---|---|---|
| J. Minjarez | Chief Executive Officer (CEO) | 15 | $225,000 | $240,000 | $31,815 | |
| P. Singh | Project Director | 60 | $125,000 | No adjustment needed | $75,000 | Decreased 75% FTE to 60% FTE |
| P. Clarke | T/TA Director | 100 | $125,000 | No adjustment needed | $125,000 | |
| J. Jones | Project Manager | 50 | $90,000 | No adjustment needed | $45,000 | |
| TOTAL | $XXX,XXX |
*Use this column only when the salary is over the limitation of $221,900.
Table 2: Personnel justification table for contractors
| Staff Name | Position Title | FTE | Full-Time Base Salary | Adjusted Annual Salary* | Federal Amount Requested |
|---|---|---|---|---|---|
| TBD | Contractor 1 | N/A | N/A | N/A | $XX,XXX |
| TBD | Contractor 2 | N/A | N/A | N/A | $XX,XXX |
| TOTAL | $XX,XXX |
*Use this column only when the salary is over the limitation of $221,900.