The sample line-item budget narrative shown is provided as a broad outline to assist you as you develop your fiscal year (FY) 2023 National Training and Technical Assistance Partner (NTTAP) application. A detailed budget narrative is required to include all items within each category for which funds are requested for each 12-month period (budget year) of the three year period of performance. Year 1 of the budget narrative should be classified into federal and non-federal resources.
In addition, applicants must include a personnel justification table, which includes all personnel to be paid with federal funds. For subsequent years, the budget narrative should display any expected increases or decreases from Year 1 or clearly indicate there will be no substantive changes during the period of performance. See Section 5.1.iv of HRSA’s SF-424 Two-Tier Application Guide (PDF - 701 KB). Object class totals should be consistent with those presented in Section B of the SF-424A.
Sample Budget Narrative
| PERSONNEL | Federal Amount Requested: Year 1 |
Projected Federal Amount Requested: Year 2 |
Projected Federal Amount Requested: Year 3 |
|---|---|---|---|
| J. Minjarez, Chief Executive Officer (CEO) | |||
| P. Singh, Program Director | |||
| R. Peres, T/TA Director | |||
| J. Jones, Project Manager | |||
| TOTAL PERSONNEL |
| FRINGE BENEFITS | Federal Amount Requested: Year 1 |
Projected Federal Amount Requested: Year 2 |
Projected Federal Amount Requested: Year 3 |
|---|---|---|---|
| FICA @ X.XX% | |||
| Medical @ X% | |||
| Retirement @ X% | |||
| Dental @ X% | |||
| Unemployment & Workers Compensation @ X% | |||
| Disability @ X% | |||
| TOTAL FRINGE @ X% |
| TRAVEL | Federal Amount Requested: Year 1 |
Projected Federal Amount Requested: Year 2 |
Projected Federal Amount Requested: Year 3 |
|---|---|---|---|
| Participation in NTTAP Conference: $x per person for airfare x 2 FTEs plus $x per person for hotel and travel expenses for 2 days x 2 FTEs-Year 1 | |||
| Learning Collaborative Workshop: 4 trainings in QI/QA @ $X per person x 2 FTEs; 5 hotel nights @ $X per night x 2 FTEs | |||
| Local travel to meet with health center staff (X,XXX miles @ $0.XX per mile) | |||
| TOTAL TRAVEL |
| EQUIPMENT Note: Include items of moveable equipment that cost $5,000 or more and with a useful life of one year or more. |
Federal Amount Requested: Year 1 |
Projected Federal Amount Requested: Year 2 |
Projected Federal Amount Requested: Year 3 |
|---|---|---|---|
| Computer Server for Hosting On-Line Training | |||
| TOTAL EQUIPMENT |
| SUPPLIES Note: Include equipment items that cost less than $5,000 each in supplies |
Federal Amount Requested: Year 1 |
Projected Federal Amount Requested: Year 2 |
Projected Federal Amount Requested: Year 3 |
|---|---|---|---|
| 4 laptop computers @ $1500 each | |||
| Office Supplies ($xxx per month x 12 months) | |||
| TOTAL SUPPLIES |
| CONTRACTS AND AGREEMENTS | Federal Amount Requested: Year 1 |
Projected Federal Amount Requested: Year 2 |
Projected Federal Amount Requested: Year 3 |
|---|---|---|---|
| Contracts, Inc. to provide data analytics service to evaluate T/TA strategy. | |||
| Consultants, Inc. to provide clinical consulting services for development of clinical training materials ($180/hour for 250 hours) | |||
| TOTAL CONTRACTUAL |
| OTHER Note: Federal funding CANNOT support grant-writing, construction, fundraising, or lobbying costs. |
Federal Amount Requested: Year 1 |
Projected Federal Amount Requested: Year 2 |
Projected Federal Amount Requested: Year 3 |
|---|---|---|---|
| IT Software: Survey Monkey Annual License | |||
| TOTAL OTHER |
| DIRECT AND INDIRECT CHARGES Note: If applicable, include approved indirect cost agreement in Attachment 7: Other Relevant Documents. |
Federal Amount Requested: Year 1 |
Projected Federal Amount Requested: Year 2 |
Projected Federal Amount Requested: Year 3 |
|---|---|---|---|
| TOTAL DIRECT CHARGES (include the sum of TOTAL Expenses listed above) | |||
| INDIRECT COST RATE (includes utilities and accounting services): X% | |||
| TOTALS (Total of TOTAL DIRECT CHARGES and INDIRECT CHARGES) |
Sample Federal Personnel Justification Table
| Name | Position Title | % of FTE | Base Salary | Adjusted Annual Salary* | Federal Amount Requested |
|---|---|---|---|---|---|
| J. Minjarez | Chief Executive Officer (CEO) | 15 | $225,000 | $203,700 | $30,555 |
| P. Singh | Project Director | 50 | $125,000 | No adjustment needed | $62,500 |
| R. Peres | T/TA Director | 100 | $125,000 | No adjustment needed | $125,000 |
| J. Jones | Project Manager | 100 | $90,000 | No adjustment needed | $90,000 |
| TBD | Consultant, Contracts, Inc. (Fixed price contract for 3 contractors) | NA | NA | NA | $85,000 |
| TBD | Consultant, Consultants, Inc. (Contract with multiple QA consultants based on specific expertise ) | NA | NA | NA | $45,000 |
| TOTAL | $438,055 |
*Use this column only when the salary is over the limitation of $203,700.