Manage the FY 2023 ECV Award

Jump to:

• When to report your progress
• Resources for your award
• Technical assistance
• Key award details
• Contact us

When to report your progress

The ECV period of performance extends through December 31, 2023. 

You must submit three reports in HRSA Electronic Handbooks (EHBs) by the due dates shown in the table:

1. Health Center COVID-19 survey 
   Note: If you do not respond monthly to the survey, we may place additional terms, conditions, or reporting requirements on your award.
2. Status Update Report 
   You must show:
   • Use of ECV funds as of May 31, 2023
   • Issues and barriers you’ve experienced while you fulfill activities
3. Final report
   You must show:
   • Completed activities 
   • Use of ECV funds 
   • Successes/Promising practices, lessons learned, and more

Report	Available in EHBs	Due dates
Health Center COVID-19 survey	Now	Ongoing through end of project period
ECV Status Update Report	July 1, 2023	July 24, 2023
ECV Final Report	March 1, 2024	March 30, 2024

Find resources for your award

Frequently asked questions (FAQ)

• ECV FAQ
• COVID-19 Health Center Program FAQ

Office hours

• June 14, 2023, ECV Award Office Hours
• January 4, 2023, ECV award office hours | January 4, 2023 slides (PDF - 1 MB)
• December 20, 2022, ECV award office hours | December 20, 2022 slides (PDF - 848 KB)

Submission aids

• FY 2023 ECV Sample Budget Narrative
• Post-Award Application Submission Guidance 
• How to add your H8G grant folder to your EHBs portfolio 
• December 15, 2022, Post-Award Question and Answer (Q&A) Session | December 15, 2022, slides (PDF - 940 KB)

Attachments and forms

• SF-424A Budget Form (PDF - 100 KB) 
• Sample Budget Narrative with Personnel Justification Table
• Activity List Template (PDF - 178 KB)

Award aids

• HHS Announces New $350 Million Initiative to Increase COVID-19 Vaccinations (11/22/22)
• Award Recipients

Find technical assistance

Our resources

• COVID-19 Information for Health Centers and Partners
• Community-Based Outreach to Build COVID-19 Vaccine Confidence
• Health Center COVID-19 Vaccine Program 
• Grants Policy Bulletin: Grants Legislative Mandates in Grants Management for FY 2023 (PDF - 105 KB)

Our webinars

• April 5, 2023, HRSA Webinar: Working with Community Partners to Address Vaccine Equity | April 5, 2023 webinar slides (PDF - 1 MB) 
• January 17, 2023, White House and HRSA Webinar: Building Partnerships to Promote COVID-19 Vaccination | January 17, 2023 webinar slides (PDF - 2 MB)

Department of Health and Human Services (HHS) resource

COVID.gov

Centers for Disease Control and Prevention (CDC) resource

COVID-19

Partner resource

Health Center Resource Clearinghouse

Get key award details

December 2022 awards

We awarded about $350 million in one-time funding to: 

• Health Center Program award recipients 
• Health Center Program look-alikes that received American Rescue Plan (L2C) awards

You’ll use these funds to increase access to updated COVID-19 vaccines among highest risk communities via:

• Outreach and education
• Community engagement
• Coordinated partner events 

We calculated each award using this formula:

• Base value of $47,650, plus 
• $9 per patient reported in the 2021 Uniform Data System

Funds made available in May 2023

We made funds available to you consistent with your initial, approved ECV post-award submission. You:

• Have through December 31, 2023, to use these funds
• Must submit a prior-approval request if you want to add new ECV activities 
• Submit a revised total budget within EHBs if your ECV award supplement in May 2023 represents more than 25% of your initial ECV award

Refer to the Notice of Award issuing the additional ECV funding for all the terms and conditions of this funding. This includes reporting requirements.

Contact us

If you have a question about:	You can reach us at:
Program	BPHC Contact Form Under Funding, select Supplemental Grant Award (e.g. COVID/ARP, PCHP, Capital). Select Expanding COVID-19 Vaccination (ECV) supplemental grant award
Budget	Email your Grants Management Specialist (on your Notice of Award)
EHBs	BPHC Contact Form Call 877-464-4772 (select option 1) 8 a.m. – 8 p.m. ET, Monday – Friday (except federal holidays).