Uniform Data System (UDS) Resources

Each year, health center grantees and look-alikes report on their performance using the measures defined in the Uniform Data System (UDS). The UDS is a standardized reporting system that provides consistent information about health centers and look-alikes.

UDS Modernization

Learn more about the UDS Modernization Initiative, which aims to reduce reporting burden and improve data quality and usage, and visit the Frequently Asked Questions page for detailed information about how its implementation will change UDS reporting.

UDS Reporting Resources

Resources to assist health centers in collecting and submitting their data include UDS manuals, webinars, trainings, validations, crosswalks, and other technical assistance resources. Access the resources for each UDS reporting year below.

Special/Current Topics

Upcoming and Recent Events and Trainings

  • 2021 UDS State-Based Virtual Training Schedule (PDF - 169 KB)
    Register in advance for 2021 virtual state and territory-based trainings for calendar year 2021 UDS reporting. These trainings provide in-depth review of the 2021 UDS reporting tables, a walk-through of the changes from the previous year’s UDS reporting, a review of key terms, definitions necessary to complete the report, and an update on the UDS Modernization Initiative.

  • Uniform Data System (UDS) Training: Preliminary Reporting Environment (PRE) Webinar
    November 4, 2021
    Presentation (PDF - 1.5 MB) | On Demand Recording HRSA BPHC exit disclaimer
    This session covers how to access the PRE and two offline UDS reporting features: an Excel and an offline HTML feature. The UDS PRE, accessible through the Electronic Handbooks (EHBs), opened on October 29, 2021 and allows health center awardees and look-alikes early access to prepare UDS data for submission. Data can be entered and validated before the UDS reporting period begins and will be pushed into the live reporting environment on January 1, 2022.

  • Successful UDS Submission Strategies Technical Assistance Webinar
    October 20, 2021
    Presentation (PDF - 2.8 MB) | On Demand Recording HRSA BPHC exit disclaimer
    This webinar addresses the importance of UDS data collection and reporting, with a specific focus on assessing data for accuracy. The session also covers how to use available HRSA Electronic Handbooks (EHBs) reports and tools (e.g., health center trend report, comparison tool), how to use the EHBs system for reviews, and best practices for working with reviewers for a successful submission.

  • Reporting Uniform Data System (UDS) Financial and Operational Tables Webinar
    October 14, 2021
    Presentation (PDF - 1 MB) | On Demand Recording HRSA BPHC exit disclaimer
    Details 2021 reporting requirements for UDS Tables 8A (and FTE on Table 5), 9D (and insurance and managed care on Table 4), and 9E and addresses how to avoid common reporting errors, including 340(B) pharmacy and managed care reporting, as well as COVID-19 impacts across financial tables.

  • UPDATED: UDS Clinical Tables Part 1 Screening and Preventive Care Measures Webinar
    September 23, 2021
    Presentation (PDF - 1.57 MB) | On Demand Recording HRSA BPHC exit disclaimer
    Covers 2021 reporting requirements for screening and preventive clinical quality measures across the UDS clinical tables, including tobacco cessation and screenings for colorectal cancer, breast cancer, cervical cancer, depression, adult BMI screening and follow-up, and HIV screening measures. Audiences: Beginner (1st section); Advanced (2nd section)

  • UDS Clinical Tables Part 2: Maternal Care and Children’s Health Webinar
    September 28, 2021
    Presentation (PDF - 1.6 MB) | On Demand Recording HRSA BPHC exit disclaimer
    Addresses 2021 UDS reporting requirements for maternal care and children's health clinical quality measures across the UDS clinical tables, including early entry into prenatal care, deliveries and birth weight, childhood immunizations, dental sealants, and weight assessment and counseling for children and adolescents measures. This 2021 UDS technical assistance webinar will also cover reporting strategies, opportunities for quality improvement, and the impact of COVID-19 on maternal care and children’s health-related measures. Audiences: Beginner (1st section); Advanced (2nd section)

  • UPDATED: UDS Clinical Tables Part 3: Chronic Disease Management Webinar
    October 6, 2021
    Presentation (PDF - 1.9 MB) | On Demand Recording HRSA BPHC exit disclaimer
    Addresses 2021 UDS reporting requirements for measures related to disease management across the clinical tables including depression remission, HIV linkage to care, hypertension, diabetes, statin therapy, and ischemic vascular disease. This webinar will also cover reporting strategies, opportunities for quality improvement, and the impact of COVID-19 on chronic disease management.

  • Counting Visits in the UDS Webinar
    September 15, 2021
    Presentation (PDF - 2.1 MB) | On Demand Recording HRSA BPHC exit disclaimer
    Addresses what counts as a visit (in-person and virtual/telehealth), how UDS data are interrelated, common questions about reporting visits (including COVID-19 scenarios), and how to report treatment and other services provided to health center patients. Audience: Beginner

  • 2021 UDS Reporting Changes TA Webinar
    May 6, 2021
    Presentation (PDF - 2.5 MB) | On Demand Recording HRSA BPHC exit disclaimer | UDS Webinar: List of Links (PDF - 240 KB)
    Provides a detailed overview of required changes for the calendar year 2021 UDS reporting cycle. Changes, as outlined in the 2021 UDS Program Assistance Letter, include an update on the latest testing and diagnostic codes for COVID-19, the addition of a COVID-19 vaccination line, and updates to UDS clinical quality measures to align with current Centers for Medicare and Medicaid Services (CMS) electronic-specified clinical quality measures (eCQMs).

Reporting Guidance

Patient Characteristics

Staffing and Utilization

Clinical Care

Financials

​Additional Reporting Topics

​UDS Data

 

Technical Assistance Webinars

  • NEW 2020 UDS Data Trends
    Presentation (PDF - 1.7 MB) | On Demand Webinar Recording HRSA BPHC exit disclaimer
    Overview of 2020 UDS data trends in health center patient demographics, staffing, and clinical quality measures. Gain insights on how health center awardees and look-alikes continued to deliver quality primary health care services to their communities during the pandemic, including expanding telehealth use and offering COVID-19 testing, treatment, and vaccinations.
  • 2020 UDS Reporting Changes TA Webinar
    May 7, 2020
    Presentation (PDF - 935 KB)
    Detailed information on the changes related to 2020 UDS reporting requirements. Changes include the addition of HIV screening measure (CMS349v2), the addition of prescription for Pre-Exposure Prophylaxis (Prep) International Classification of Diseases (ICD) 10 codes and Current Procedural Terminology (CPT) codes, and the revision of Appendix D to capture information on prescription drug monitoring programs (PDMPs) and social determinants of health.
  • Fiscal Year 2020 Quality Improvement Awards
    September 3, 2020
    Presentation (PDF - 3 MB) |
    Overview of the purpose and impact of the QIA, eligibility, and award criteria for the 2020 awards, as well as information about the terms of these one-time supplemental funds.
  • Reporting Visits in the UDS
    September 16, 2020
    Presentation | On Demand Recording HRSA BPHC exit disclaimer
    Overview on what counts as a visit in the UDS (in-person and virtual), how a visit defines a patient, common questions around reporting visits, telehealth, and what we learned from reporting virtual visits and selected service addendum in 2019.
  • UDS Clinical Tables Part 1: Screening and Preventive Care
    September 24, 2020
    Presentation | On Demand Recording HRSA BPHC exit disclaimer
    Reporting requirements for screening and preventive measures across the UDS clinical tables including tobacco, colorectal cancer, breast cancer, cervical cancer, depression, adult weight, and HIV screenings.
  • UDS Clinical Tables Part 2: Maternal Care and Children's Health
    September 30, 2020
    Presentation | On Demand Recording HRSA BPHC exit disclaimer
    Information on the reporting requirements for measures related directly to maternal care and children's health across the UDS clinical tables including early entry into prenatal care, deliveries, birth weight, childhood immunizations, dental sealants, and weight assessment and counseling for children and adolescents.
  • UDS Clinical Tables Part 3: Disease Management
    October 8, 2020
    Presentation | On Demand Recording HRSA BPHC exit disclaimer
    Reporting requirements for measures related to disease management cross the UDS clinical tables including depression remission, HIV linkage to care, hypertension, diabetes, statin therapy, and ischemic vascular disease.
  • Reporting UDS Financial and Operational Tables
    October 22, 2020
    Presentation | On Demand Recording HRSA BPHC exit disclaimer
    Reporting requirements for the UDS financial tables 8A (and FTE on Table 5), 9D, and 9E. This webinar will also establish foundational financial language as used in UDS reporting and review COVID-19-related impacts across tables (i.e., donations, funding).
  • Comparison Performance Metrics from UDS Financial Tables
    October 28, 2020
    Presentation | On Demand Recording HRSA BPHC exit disclaimer
    Strategies and tips for evaluating reported UDS financial data on Tables 8A, 9D, and 9E, about opportunities to assess health center financial performance, and how to address common reporting mistakes (i.e., managed care, 340B pharmacy).
  • UDS Virtual Office Hour: COVID-19 Reporting
    November 2, 2020
    Presentation | On Demand Recording HRSA BPHC exit disclaimer
    Q+A for specific questions related to COVID-19 reporting and the UDS.
  • UDS Preliminary Reporting Environment (PRE)
    November 3, 2020
    Presentation
    Overview of the PRE, which provides early access to UDS reporting and two offline UDS reporting features helping to reduce reporting burden and improve data quality.

Related Resources

Contacts

UDS Support Line

The UDS Support Line offers assistance around UDS measures and requirements.

Examples of when to use this support line: When you have questions about a particular UDS measure’s specifications, when you are looking for particular answers for your health center’s unique UDS reporting questions, and when seeking guidance about countable visits.

Phone: 866-837-4357 (866-UDS-HELP)

Email: udshelp330@bphcdata.net

Electronic Handbooks (EHBs) Help

Help with completing and submitting UDS Reports via the Health Resources and Services Administration (HRSA) EHBs is available. 

Examples of when to use this support include: reporting access/technical submission issues, diagnosing system issues, and accessing EHBs technical assistance materials related to the UDS reporting environment.

Phone: 877-464-4772, Option 1

Send inquiries via the BPHC Contact Form HRSA BPHC exit disclaimer. Choose the requestor type (current award recipient, current look-alike), question type (health center).

 

* Note: Persons using assistive technology may not be able to fully access information in this file. For assistance, please email udshelp330@bphcdata.net or call 866-837-4357.

Pursuant to Executive Order 13891, the information in this website does not bind the public, except as authorized by law or as incorporated into a contract.

 

Date Last Reviewed:  December 2021