Uniform Data System (UDS) Resources

• Proposed Uniform Data System Changes for Calendar Year 2022 Program Assistance Letter (PAL) 2021-04 (PDF - 318 KB)

Special/Current Topics

• Health Center Changes and UDS Reporting: Frequently Asked Questions (PDF - 225 KB)

Upcoming and Recent Events and Trainings

• 2021 UDS State-Based Virtual Training Schedule (PDF - 169 KB)
  Register in advance for 2021 virtual state and territory-based trainings for calendar year 2021 UDS reporting. These trainings provide in-depth review of the 2021 UDS reporting tables, a walk-through of the changes from the previous year’s UDS reporting, a review of key terms, definitions necessary to complete the report, and an update on the UDS Modernization Initiative.

• Uniform Data System (UDS) Training: Preliminary Reporting Environment (PRE) Webinar
  November 4, 2021
  Presentation (PDF - 1.5 MB) | On Demand Recording 
  This session covers how to access the PRE and two offline UDS reporting features: an Excel and an offline HTML feature. The UDS PRE, accessible through the Electronic Handbooks (EHBs), opened on October 29, 2021 and allows health center awardees and look-alikes early access to prepare UDS data for submission. Data can be entered and validated before the UDS reporting period begins and will be pushed into the live reporting environment on January 1, 2022.

• Successful UDS Submission Strategies Technical Assistance Webinar
  October 20, 2021
  Presentation (PDF - 2.8 MB) | On Demand Recording
  This webinar addresses the importance of UDS data collection and reporting, with a specific focus on assessing data for accuracy. The session also covers how to use available HRSA Electronic Handbooks (EHBs) reports and tools (e.g., health center trend report, comparison tool), how to use the EHBs system for reviews, and best practices for working with reviewers for a successful submission.

• Reporting Uniform Data System (UDS) Financial and Operational Tables Webinar
  October 14, 2021
  Presentation (PDF - 1 MB) | On Demand Recording
  Details 2021 reporting requirements for UDS Tables 8A (and FTE on Table 5), 9D (and insurance and managed care on Table 4), and 9E and addresses how to avoid common reporting errors, including 340(B) pharmacy and managed care reporting, as well as COVID-19 impacts across financial tables.

• UPDATED: UDS Clinical Tables Part 1 Screening and Preventive Care Measures Webinar
  September 23, 2021
  Presentation (PDF - 1.57 MB) | On Demand Recording
  Covers 2021 reporting requirements for screening and preventive clinical quality measures across the UDS clinical tables, including tobacco cessation and screenings for colorectal cancer, breast cancer, cervical cancer, depression, adult BMI screening and follow-up, and HIV screening measures. Audiences: Beginner (1st section); Advanced (2nd section)

• UDS Clinical Tables Part 2: Maternal Care and Children’s Health Webinar
  September 28, 2021
  Presentation (PDF - 1.6 MB) | On Demand Recording
  Addresses 2021 UDS reporting requirements for maternal care and children's health clinical quality measures across the UDS clinical tables, including early entry into prenatal care, deliveries and birth weight, childhood immunizations, dental sealants, and weight assessment and counseling for children and adolescents measures. This 2021 UDS technical assistance webinar will also cover reporting strategies, opportunities for quality improvement, and the impact of COVID-19 on maternal care and children’s health-related measures. Audiences: Beginner (1st section); Advanced (2nd section)

• UPDATED: UDS Clinical Tables Part 3: Chronic Disease Management Webinar
  October 6, 2021
  Presentation (PDF - 1.9 MB) | On Demand Recording
  Addresses 2021 UDS reporting requirements for measures related to disease management across the clinical tables including depression remission, HIV linkage to care, hypertension, diabetes, statin therapy, and ischemic vascular disease. This webinar will also cover reporting strategies, opportunities for quality improvement, and the impact of COVID-19 on chronic disease management.

• Counting Visits in the UDS Webinar
  September 15, 2021
  Presentation (PDF - 2.1 MB) | On Demand Recording
  Addresses what counts as a visit (in-person and virtual/telehealth), how UDS data are interrelated, common questions about reporting visits (including COVID-19 scenarios), and how to report treatment and other services provided to health center patients. Audience: Beginner

• 2021 UDS Reporting Changes TA Webinar
  May 6, 2021
  Presentation (PDF - 2.5 MB) | On Demand Recording | UDS Webinar: List of Links (PDF - 240 KB)
  Provides a detailed overview of required changes for the calendar year 2021 UDS reporting cycle. Changes, as outlined in the 2021 UDS Program Assistance Letter, include an update on the latest testing and diagnostic codes for COVID-19, the addition of a COVID-19 vaccination line, and updates to UDS clinical quality measures to align with current Centers for Medicare and Medicaid Services (CMS) electronic-specified clinical quality measures (eCQMs).

Reporting Guidance

• UPDATED 2021 UDS Manual (PDF - 4.1 MB) (includes additional COVID-19 vaccine Current Procedural Terminology (CPT®) codes for Table 6A: Selected Diagnoses and Services Rendered)
• UPDATED 2021 UDS Tables (PDF - 762 KB)
• UPDATED 2021 UDS Tables (XLS - 976 KB)
• General Information Fact Sheet (PDF - 265 KB)
• Approved Changes to 2021 UDS Program Assistance Letter (PAL)
• 2020 EHBs Reports Formula Reference Guide (PDF - 735 KB)
• UDS Annual State-Based Training Presentation (PDF - 4.8 MB)
• UDS Beginner Resource (PDF - 194 KB)
• UDS Advanced Resource (PDF - 115 KB)
• Self-Paced Learning Module: UDS Overview explains the purpose and value of UDS data and identifies which health center staff should be involved with UDS reporting. Estimated length: approximately 30 minutes.
• Self-Paced Learning Module: Submission Success provides tips and tricks for a successful data collection and submission process, including how to plan ahead, follow the reporting schedule, report accurate data, respond during the review process, and prepare for the next year. Estimated length: approximately 30 minutes.
• Instructions to Access UDS Reporting Guidance Resources on the Electronic Handbooks (PDF - 433 KB) provides steps to find resources on the Electronic Handbooks (EHBs) that help Health Center Program awardees and look-alikes (LALs) access UDS reports and the Preliminary Reporting Environment (PRE).
  • UDS EHBs User Guide: A step-by-step guide of the process to access, prepare, submit, and revise UDS reports and access standard UDS reports in the EHBs system for Health Center Program awardees and LALs.
  • Accessing Standard UDS Reports: Quick reference sheets (QRSs) that describe how to access standard UDS reports from the EHBs system tailored to program awardees and LALs.
  • Offline Excel Mapping Tool: A companion file to the offline UDS data Excel template. This tool helps streamline reporting by providing mapped cell locations to data fields. The offline Excel and mapping documents should be used with an Electronic Health Record (EHR) or data system to help in automating the UDS Report. (Note: Offline Excel templates are specific to each health center and are available through EHBs).

Patient Characteristics

• Table Fact Sheets
  • Patients by ZIP Code Table Fact Sheet (PDF - 1 MB)
  • Table 3A Fact Sheet (PDF - 183 KB)
  • Table 3B Fact Sheet (PDF - 253 KB)
  • Table 4 Fact Sheet (PDF - 233 KB)
  • Self-Paced Learning Module: Patient Characteristics explains the purpose of the patient characteristics data, defines key terms, and reviews the fields within the Patients by ZIP Code Table, Table 3A, Table 4B, and Table 4. Estimated length: approximately 1 hour.

Staffing and Utilization

• UDS Nurse Visits (PDF - 183 KB)
• Table 5 Fact Sheet (PDF - 271 KB)
• Table 5: Mental Health/Substance Use Disorder Services Detail (PDF - 366 KB)
• UDS Virtual Visit Reporting Guide (PDF - 164 KB)
• UDS Countable Visit Guidance and FAQ (PDF - 258 KB)

Clinical Care

• UPDATED 2021 Table 6A Code Changes (PDF - 251 KB)
• 2021 Clinical Measures Criteria (PDF - 587 KB)
• Table Fact Sheets
  • Table 6A Fact Sheet (PDF - 271 KB)
  • Table 6B Fact Sheet (PDF - 393 KB)
  • Table 7 Fact Sheet (PDF - 292 KB)
  • Table 6B and Table 7: Prenatal Care Fact Sheet (PDF - 269 KB)
• Telehealth Impact on 2021 UDS Clinical Measure Reporting (PDF - 656 KB)
• UPDATED UDS Clinical Measures Exclusions and Exceptions (PDF - 159 KB)
• Helpful Codes for HIV and PrEP (PDF - 171 KB)
• Self-Paced Learning Module: Clinical Services and Performance describes how UDS data provides a snapshot of the services provided by health center programs and the quality of care delivered. Estimated length: approximately 90 minutes.

Financials

• Table Fact Sheets
  • Table 8A Fact Sheet (PDF - 241 KB)
  • Table 9D Fact Sheet (PDF - 228 KB)
  • Table 9E Fact Sheet (PDF - 232 KB)
• COVID-19 Funding UDS Reporting Guidance (PDF - 226 KB)
• Self-Paced Learning Module: Operational Costs and Revenues provides an overview of operational supports at health center programs, describes key terms associated with operational costs and revenue data, and explains the fields within Table 8A, Table  9D, and Table 9E. Estimated length: approximately 1 hour.
• UDS Financial Tables Guidance (PDF - 244 KB)
• Reporting Donations (PDF - 612 KB)

​Additional Reporting Topics

• Crosswalk of Standardized Social Risk Factor Screeners (PDF - 362 KB)
• Health Information Technology (HIT), Other Data Elements (ODE), and Workforce Forms Fact Sheet (PDF - 171 KB)
• Outreach and Enrollment Assists Reporting

​UDS Data

• 2020 At a Glance Fact Sheets
  • Health Center Program Awardees (PDF - 212 KB)
  • Health Center Program Look-Alikes (PDF - 213 KB)
  • Bureau of Health Workforce (BHW) Primary Care Clinics (PDF - 197 KB)
• 2020 UDS State Performance Indicators (PDF - 1.5 MB)
• 2020 EHBs Report Formula Reference Guide (PDF - 735 KB)
• Adjusted Quartile Rankings FAQ (PDF - 170 KB)

• UDS Resources for calendar year (CY) 2020 Reporting
• COVID-19 Resource Guide
• Outreach and Enrollment Assists Reporting
• 2020 UDS Manual (PDF - 2 MB)
• 2020 UDS Tables (PDF - 966 KB)
• 2020 UDS Clinical Quality Measure (CQM) Telehealth Resource (PDF - 158 KB)
• Coronavirus disease (COVID-19) Uniform Data System (UDS) Reporting Frequently Asked Questions (FAQs)
• Approved Reporting Changes 2020 UDS Program Assistance Letter (PAL) 2020-04 (PDF – 496 KB)
• 2020 Table 6A Code Changes (PDF - 203 KB)
• 2020 Clinical Measures Handout (PDF - 525 KB)

Technical Assistance Webinars

• NEW 2020 UDS Data Trends
  Presentation (PDF - 1.7 MB) | On Demand Webinar Recording
  Overview of 2020 UDS data trends in health center patient demographics, staffing, and clinical quality measures. Gain insights on how health center awardees and look-alikes continued to deliver quality primary health care services to their communities during the pandemic, including expanding telehealth use and offering COVID-19 testing, treatment, and vaccinations.
• 2020 UDS Reporting Changes TA Webinar
  May 7, 2020
  Presentation (PDF - 935 KB)
  Detailed information on the changes related to 2020 UDS reporting requirements. Changes include the addition of HIV screening measure (CMS349v2), the addition of prescription for Pre-Exposure Prophylaxis (Prep) International Classification of Diseases (ICD) 10 codes and Current Procedural Terminology (CPT) codes, and the revision of Appendix D to capture information on prescription drug monitoring programs (PDMPs) and social determinants of health.
• Fiscal Year 2020 Quality Improvement Awards
  September 3, 2020
  Presentation (PDF - 3 MB) |
  Overview of the purpose and impact of the QIA, eligibility, and award criteria for the 2020 awards, as well as information about the terms of these one-time supplemental funds.
• Reporting Visits in the UDS
  September 16, 2020
  Presentation | On Demand Recording
  Overview on what counts as a visit in the UDS (in-person and virtual), how a visit defines a patient, common questions around reporting visits, telehealth, and what we learned from reporting virtual visits and selected service addendum in 2019.
• UDS Clinical Tables Part 1: Screening and Preventive Care
  September 24, 2020
  Presentation | On Demand Recording
  Reporting requirements for screening and preventive measures across the UDS clinical tables including tobacco, colorectal cancer, breast cancer, cervical cancer, depression, adult weight, and HIV screenings.
• UDS Clinical Tables Part 2: Maternal Care and Children's Health
  September 30, 2020
  Presentation | On Demand Recording
  Information on the reporting requirements for measures related directly to maternal care and children's health across the UDS clinical tables including early entry into prenatal care, deliveries, birth weight, childhood immunizations, dental sealants, and weight assessment and counseling for children and adolescents.
• UDS Clinical Tables Part 3: Disease Management
  October 8, 2020
  Presentation | On Demand Recording
  Reporting requirements for measures related to disease management cross the UDS clinical tables including depression remission, HIV linkage to care, hypertension, diabetes, statin therapy, and ischemic vascular disease.
• Reporting UDS Financial and Operational Tables
  October 22, 2020
  Presentation | On Demand Recording
  Reporting requirements for the UDS financial tables 8A (and FTE on Table 5), 9D, and 9E. This webinar will also establish foundational financial language as used in UDS reporting and review COVID-19-related impacts across tables (i.e., donations, funding).
• Comparison Performance Metrics from UDS Financial Tables
  October 28, 2020
  Presentation | On Demand Recording
  Strategies and tips for evaluating reported UDS financial data on Tables 8A, 9D, and 9E, about opportunities to assess health center financial performance, and how to address common reporting mistakes (i.e., managed care, 340B pharmacy).
• UDS Virtual Office Hour: COVID-19 Reporting
  November 2, 2020
  Presentation | On Demand Recording
  Q+A for specific questions related to COVID-19 reporting and the UDS.
• UDS Preliminary Reporting Environment (PRE)
  November 3, 2020
  Presentation
  Overview of the PRE, which provides early access to UDS reporting and two offline UDS reporting features helping to reduce reporting burden and improve data quality.

• 2019 UDS Manual (PDF - 1.7 MB)
• 2019 UDS Tables (PDF - 885 KB)
• Approved Changes to the 2019 UDS Program Assistance Letter (PAL) 2019 (PDF - 342 KB)