Archived Resources

Reporting guidance

• Program Assistance Letter (PAL) 2023-03 Final Uniform Data System Changes for Calendar Year 2023 (PDF - 267 KB)
• PAL 2022-03 Proposed Uniform Data System Changes for Calendar Year 2023 (PDF - 553 KB)
• 2023 UDS Manual (PDF - 2 MB)
• 2023 COVID-19 Funding Uniform Data System (UDS) Reporting Guidance (PDF - 80 KB)
• 2023 UDS Tables (PDF - 1 MB)
• 2023 General Information Fact Sheet (PDF - 279 KB)
• UDS Submission Checklist (PDF - 196 KB)

Patient characteristics

• 2023 Patients by Zip Code Table Fact Sheet (PDF - 210 KB)
• 2023 3A Fact Sheet (PDF - 224 KB)
• 2023 Table 3B Fact Sheet (PDF - 258 KB)
• 2023 Table 4 Fact Sheet (PDF - 439 KB) 
• Self-Paced Learning Module: Patient Characteristics explains the purpose of the patient characteristics data, defines key terms, and reviews the fields within the Patients by ZIP Code Table, Table 3A, Table 4B, and Table 4. Estimated length: approximately 1 hour.

Staffing and utilization 

• 2023 Countable Visit Guidance and FAQ  (PDF - 187 KB)
• 2023 Table 5 Fact Sheet (PDF - 290 KB)
• 2023 Virtual Reporting Guide (PDF - 161 KB)
• 2023 Table 5: Mental Health/Substance Use Disorder (SUD) Selected Service Detail Addendum Guidance (PDF - 468 KB) 

Clinical care 

• 2023 Table 6A Code Changes (PDF - 193 KB)
• 2023 UDS Clinical Quality Measures (CQM) Criteria (PDF - 353 KB)
• 2023 Dental Sealants for Children between 6-9 Years (CMS277v0) Value Sets (PDF - 124 KB)
• 2023 Helpful Codes for HIV and PrEP (pre-exposure prophylaxis) (PDF - 302 KB) 
• 2023 Table 6A Fact Sheet (PDF - 270 KB)
• 2023 Table 6B Fact Sheet (PDF - 346 KB)
• 2023 Table 7 Fact Sheet (PDF - 190 KB) 
• 2023 Table 6B and Table 7 Prenatal Care Fact Sheet (PDF - 337 KB)
• 2023 Telehealth Impact on Uniform Data System (UDS) Clinical Measures Reporting (PDF - 227 KB) 
• 2023 UDS Clinical Measures Exclusions and Exceptions (PDF - 113 KB)
• Self-Paced Learning Module: Clinical Services and Performance Part 1 and Part 2 describe how UDS data provided a snapshot of the services provided by health center programs and the quality of care delivered. Estimated length: 90 minutes.

Financials

• 2023 Table 8A Fact Sheet (PDF - 229 KB)
• 2023 Table 9D Fact Sheet (PDF - 319 KB)
• 2023 Table 9E Fact Sheet (PDF - 231 KB)
• 2023 COVID-19 Funding Uniform Data System (UDS) Reporting Guidance (PDF - 80 KB)
• Self-Paced Learning Module: Operational Costs and Revenues provides an overview of operational supports at health center programs, describes key terms associated with operational costs and revenue data, and explains the fields within Table 8A, Table 9D, and Table 9E. Estimated length: 1 hour. 

Appendices 

Crosswalk of Standardized Social Risk Factor Screeners and UDS Appendix D (PDF - 140 KB)

UDS data

• 2022 State Performance Indicators (PDF - 311 KB)
• 2022 EHBs Reports Formula Reference Guide (PDF - 502 KB)

Reporting training schedule 

• 2023 UDS Changes Technical Assistance Webinar, June 6, 2023

  2023 UDS Changes Technical Assistance Webinar Presentation (PDF - 2 MB) | 2023 UDS Changes Technical Assistance Webinar On-Demand Recording

  This webinar provides a detailed overview of significant proposed reporting changes for the calendar year 2023.

• UDS Basics: Orientation to Terms and Resources, September 13, 2023 

  UDS Basics: Orientation to Terms and Resources Presentation (PDF - 2 MB) | UDS Basics: Orientation to Terms and Resources On-Demand Recording

  Key terms and resources commonly used in UDS reporting. 

• UDS Clinical Quality Measures Deep Dive, September 21, 2023 

  UDS Clinical Quality Measures Deep Dive Presentation (PDF - 3 MB) | UDS Clinical Quality Measures Deep Dive On-Demand Recording

  Provides measure specifications and workflows to improve the provision of care, data validation, data collection, and accuracy of UDS reporting.

• UDS Clinical Tables Part 1: Screening and Preventive Care Measures, October 3, 2023 

  UDS Clinical Tables Part 1: Screening and Preventive Care Measures Presentation (PDF - 1 MB) | UDS Clinical Tables Part 1: Screening and Preventive Care Measures Recording

  Terms and resources commonly used in UDS for screening and preventive care clinical quality measures across UDS clinical tables. 

• UDS Clinical Tables Part 2: Maternal Care and Children’s Health, October 11, 2023 

  UDS Clinical Tables Part 2: Maternal Care and Children’s Health Presentation (PDF - 1 MB) | UDS Clinical Tables Part 2: Maternal and Children’s Health Recording

  An overview of 2023 reporting requirements for clinical quality measures related directly to maternal care and children’s health across UDS clinical tables. 

• UDS Clinical Tables Part 3: Chronic Disease Management, October 26, 2023 

  UDS Clinical Tables Part 3: Chronic Disease Management Presentation (PDF - 2 MB) | UDS Clinical Tables Part 3: Chronic Disease Management Recording

  An overview of 2023 reporting requirements for clinical quality measures related to disease management across UDS clinical tables.

• Reporting UDS Financial and Operational Tables, November 7, 2023 

  Reporting UDS Financial and Operational Tables Presentation (PDF - 1 MB) | Reporting UDS Financial and Operational Tables Recording

  This covers 2023 reporting requirements for UDS Tables 8A (and FTE in Table 5), 9D (and insurance and managed care in Table 4), and 9E and discusses common reporting errors, including 340(B) pharmacy and managed care reporting. 

• Preliminary Reporting Environment, November 9, 2023 

  Preliminary Reporting Environment Presentation (PDF - 2 MB) | Preliminary Reporting Environment Recording 

  Demonstrates how to access the PRE and two offline UDS reporting features, which allow health centers awardees and look-alikes early access to prepare UDS data for submission. 

• Successful Submission Strategies, November 16, 2023 

  Successful Submission Strategies Presentation (PDF - 3 MB) | Successful Submission Strategies Recording 

  Outlines the importance of UDS data collection and reporting, specifically focusing on assessing data for accuracy and quality. The webinar will cover utilizing available HRSA Electronic Handbooks (EHBs) reports and tools, working through your review, and working with your reviewer for successful submission. 

• Primary Care Association and Health Center Controlled Networks UDS Training, December 11, 2023

  Primary Care Association and Health Center Controlled Networks UDS Training Presentation (PDF - 4 MB) | Primary Care Association and Health Center Controlled Networks UDS Training On-Demand Recording

  An overview of the UDS and key available resources with examples from Primary Care Associations and Health Center Controlled Networks illustrating how to support health centers during UDS reporting.

• UDS Reporting Office Hours 1 and 2, January 18, 2024, and February 7, 2024

  • UDS Reporting Office Hour 1 (PDF - 1 MB) | UDS Reporting Office Hour 1 On-Demand Recording
  • UDS Reporting Office Hour 2 (PDF - 1 MB) | UDS Reporting Office Hour 2 On-Demand Recording

  UDS experts answered the calendar year 2023 reporting questions ahead of the February 15, 2024, due date. 

Reporting guidance

• PAL 2021-05 Approved Uniform Data System Changes for Calendar Year 2022 (PDF - 675 KB)
• 2022 UDS Manual (PDF - 3 MB)
• 2022 EHBs Reports Formula Reference Guide (PDF - 502 KB)
• 2022 UDS Tables (PDF - 1 MB)

Clinical care

• 2022 Table 6A Code Changes (PDF - 163 KB)
• 2022 UDS Clinical Quality Measures (CQM) Criteria (PDF - 379 KB)

UDS data

• 2022 UDS Trends Data Brief (PDF - 345 KB)
• 2022 State Performance Indicators (PDF - 311 KB)

Reporting training schedule 

• 2022 UDS Trends Webinar
  August 8, 2023 Presentation (PDF - 1 MB) | August 8, 2023 On-Demand Recording
  The 2022 UDS Trends webinar provides a detailed overview of 2022 UDS data trends and insights on health center patient demographics, staffing, and clinical quality measures.

  Please note in the 2022 UDS Trends webinar recording, two numbers were incorrectly presented. For slide 8, Health Center Data Overview, the correct number of health center sites is 785. For slide 12, Patient Characteristics, the number of uninsured, Medicaid and Medicare patients is 24.2 million. Please note that webinar slides posted on this page are correct.

• 2022 UDS Changes Technical Assistance Webinar
  May 11, 2022 Presentation (PDF - 1 MB) | May 11, 2022 On-Demand Recording
  Provides a detailed overview of important UDS reporting changes, including Table 6A (Selected Diagnoses and Services Rendered) changes, inclusion of a Long COVID-19 measure, updates to UDS clinical quality measure specifications to align with current Centers for Medicare and Medicaid Services electronic-specified clinical quality measures (eCQMs), using electronic health record data to report CQMs, and an update to assessing social risk screening.
• UDS Basics: Orientation to Terms and Resources
  September 7, 2022 Presentation (PDF - 2 MB) | September 7, 2022 On-Demand Recording 
  This webinar provides key terms and resources commonly used in UDS reporting.
• The Foundation of the Uniform Data System (UDS): Counting Visits and Patients
  September 14, 2022 Presentation (PDF - 2 MB) | September 14, 2022 On-Demand Recording
  This webinar addresses what counts as a visit (in-person and virtual), how a visit defines a patient, common questions around reporting visits, and reporting of treatment and other services provided to health center patients. 
• UDS Clinical Tables Part 1: Screening and Preventative Care Measures
  September 21, 2022 Presentation (PDF - 2 MB) | September 21, 2022 On-Demand Recording
  This webinar outlines reporting requirements for screening and preventive care clinical quality measures across the UDS clinical tables, including colorectal cancer, breast cancer, cervical cancer, tobacco, depression, adult BMI, and HIV screenings.
• UDS Clinical Tables Part 2: Maternal Care and Children's Health
  October 5, 2022 Presentation (PDF - 2 MB) | October 5, 2022 On-Demand Recording
  This webinar discusses reporting requirements for clinical quality measures related directly to maternal care and children's health across the UDS clinical tables, including early entry into prenatal care, deliveries and birth weight, childhood immunizations, dental sealants, and weight assessment and counseling for children and adolescents. 
• UDS Clinical Tables Part 3: Chronic Disease Management
  October 13, 2022 Presentation (PDF - 2 MB) | October 13, 2022 On-Demand Recording
  This webinar provides requirements for clinical quality measures related to disease management across the UDS clinical tables, including depression remission, HIV linkage to care, hypertension, diabetes, statin therapy, and ischemic vascular disease. 
• Reporting UDS Financial and Operational Tables
  October 20, 2022 Presentation (PDF - 2 MB) | October 20, 2022 On-Demand Recording
  This webinar reviews reporting requirements for UDS Tables 8A (and FTE on Table 5), 9D (and insurance and managed care on Table 4), and 9E. Presenters also discuss common reporting errors including 340(B) pharmacy and managed care reporting. The webinar will also review the Workforce Form, Appendix F.
• Successful Submission Strategies
  November 3, 2022 Presentation (PDF - 2 MB) | November 3, 2022 On-Demand Recording
  This webinar outlines the importance of UDS data collection and reporting, specifically focusing on assessing data for accuracy and quality. The session will cover how to use available HRSA Electronic Handbooks (EHBs) reports and tools, work through your review, and work with your UDS reviewer for a successful submission.
• Preliminary Reporting Environment Webinar
  November 10, 2022 Presentation (PDF - 2 MB) | November 10, 2022 On-Demand Recording
  This webinar provides information about how to access the Preliminary Reporting Environment (PRE) and two offline Uniform Data System (UDS) reporting features: an Excel and an offline HTML feature. The UDS PRE, accessible through the Electronic Handbooks (EHBs),  opened on November 4, 2022, and allows Health Center Program awardees and look-alikes early access to prepare UDS data for submission. Data can be entered and validated before the UDS reporting period begins and will be pushed into the live reporting environment on January 1, 2023.

Reporting guidance

• 2021 Uniform Data System (UDS) Program Assistance Letter (PAL) 2020-07
• 2021 UDS Manual (PDF - 4 MB)

Clinical care

• 2021 UDS Tables (PDF - 761 KB) 
• 2021 Table 6A Code Changes (PDF - 251 KB) 
• 2021 UDS Clinical Quality Measures (CQM) Criteria (PDF - 587 KB) 

Reporting training schedule

• 2021 UDS Data Trends
  August 9, 2021 Presentation (PDF - 3 MB) | August 9, 2021 On-Demand Recording
  Overview of 2021 UDS data trends in health center patient demographics, staffing, and clinical quality measures. Gain insights on health centers’ growth, recovery, and performance. Please note, as of October 2022, the number of MAT-eligible providers changed due to a correction in the UDS dataset from 16,769 to 8,869. MAT-eligible provider data have been updated in the PDF and the changes are not reflected in the recording.
• 2021 Community Health Quality Recognition (CHQR) Badges Webinar
  September 16, 2021 Presentation (PDF - 2 MB) | September 16, 2021 On-Demand Recording
  Provides an overview of the purpose and eligibility criteria of CHQR badges awarded to health centers using 2020 UDS data in 2021 and how to access CHQR certificates and badges.
• 2021 UDS Reporting Changes TA Webinar
  May 6, 2021 Presentation (PDF - 2 MB) | May 6, 2021 On-Demand Recording | UDS Webinar List of Links (PDF - 240 KB) 
  Summarizes changes and clarifications to the 2021 Uniform Data System (UDS) reporting requirements, including information on the latest COVID-19 guidance and clinical quality measures for UDS reporting.

Reporting guidance

• PAL 2020-04 Uniform Data System Changes for Calendar Year 2020 (PDF - 496 KB)
• 2020 UDS Manual (PDF - 1 MB)
• 2020 UDS Tables (PDF - 966 KB)

Clinical care

• 2020 Table 6A Code Changes (PDF - 203 KB)
• 2020 UDS Clinical Quality Measures (CQM) Criteria (PDF - 525 KB)

Reporting guidance

• PAL 2019-01 Approved Uniform Data System Changes for Calendar Year 2019 (PDF - 341 KB)
• 2019 UDS Manual (PDF - 1 MB)
• 2019 UDS Tables (PDF - 885 KB)

Reporting guidance

• PAL 2017-08 Approved UDS Changes for Calendar Year 2018 (PDF - 1012 KB)
• 2018 UDS Manual (PDF - 2 MB)
• 2018 UDS Tables (PDF - 503 KB)

Reporting guidance

• PAL 2017-02 Approved Uniform Data System Changes for Calendar Year 2017 (PDF - 407 KB)
• 2017 UDS Manual (PDF - 5 MB)
• 2017 Tables (PDF - 1 MB)
• Performances Measures Crosswalk (PDF - 150 KB)
• Complete Validation Rules List (PDF - 9 MB)
• Overview of Top 20 Validation Rules (PDF - 180 KB)